Accounts Payable Clerk Saint Louis, MO

Accounts Payable Clerk

We are looking for an Accounts Payable Clerk to support daily financial operations for a Contract position based in St. Louis, Missouri. This role is ideal for someone who is organized, detail-focused, and comfortable managing invoice activity, reconciliations, and payment processing in a fast-paced accounting environment. The selected candidate will help maintain accurate records, coordinate with internal teams and external vendors, and ensure timely completion of recurring accounts payable tasks.

Responsibilities:

• Perform monthly account reconciliations, prepare supporting summaries, and align accounts payable balances with the general ledger before submitting documentation to accounting leadership within established deadlines.
• Maintain accounting records within computerized financial systems, identify system-related issues affecting accounts payable work, and coordinate with technical support teams until problems are resolved.
• Communicate with vendors, residents, and internal stakeholders to provide updates on invoices, billing questions, contract-related payments, and outstanding items requiring follow-up.
• Process invoices promptly to support payment within required time frames, organize weekly payment runs across multiple funds or entities, and manage recurring payment schedules to avoid penalties or interest charges.
• Prepare and retain payment reports, including check registers and logs for issued checks, voids, and stop payments, ensuring complete and accurate tracking.
• Monitor utility usage records for each assigned entity, produce quarterly reporting, and submit completed information to leadership by designated due dates.
• Review vendor statements on a regular basis, investigate discrepancies in pricing, billing, or account coding, and work with procurement and other departments to resolve issues efficiently.
• Maintain orderly filing of checks, invoices, wire transfer documents, and related backup materials in accordance with record retention requirements.
• Update tracking spreadsheets weekly, prepare documentation for electronic payments, and support other accounting activities as assigned.