Legal Accounts Receivable Specialist

This is a great opportunity for an accounts receivable professional who enjoys combining financial responsibilities with client communication and relationship management. The role offers the opportunity to work in a professional environment where accurate billing, effective collections, and strong communication directly contribute to financial performance. This position is well suited for someone who is organized, detail-oriented, and comfortable managing multiple priorities while working with both clients and internal professionals.

We are seeking a Legal Accounts Receivable Specialist to manage accounts receivable activities, with a primary focus on collections, account maintenance, billing activity, and client communication. The specialist will work with past-due accounts, review billing information through third-party platforms, maintain accurate receivables records, and collaborate with internal stakeholders to resolve outstanding balances.

The ideal candidate will have prior accounts receivable and collections experience, strong attention to detail, and the ability to communicate professionally with clients and internal teams.

• Manage assigned accounts receivable balances and monitor outstanding invoices.
• Contact clients regarding past-due invoices and outstanding balances.
• Conduct collection follow-up through phone, email, and other appropriate communication channels.
• Maintain professional and productive client relationships throughout the collection process.
• Review client billing activity through third-party billing websites and identify discrepancies or outstanding items.
• Maintain accurate customer account information, invoice records, payment activity, and collection notes.
• Review accounts receivable balances with internal stakeholders to identify collection issues and determine appropriate next steps.
• Collaborate with internal teams to research and resolve billing questions and account discrepancies.
• Process approved account adjustments and write-offs in accordance with established procedures.
• Monitor account activity and follow up on unresolved issues.
• Prepare and maintain reports related to accounts receivable and collections.
• Ensure documentation and account records remain accurate and up to date.
• Assist with other accounting and administrative functions as needed.
• Maintain confidentiality when handling financial and client information.

• Prior experience handling accounts receivable collections.
• Knowledge of accounts receivable procedures, including billing, account reconciliation, collections, and account maintenance.
• High school diploma or GED required.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to interact professionally and effectively with clients and internal stakeholders.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and manage multiple deadlines.
• Ability to work independently while contributing effectively within a team environment.
• Comfortable working in a fast-paced, detail-oriented environment.
• Proficiency with Microsoft Office applications, particularly Excel and Outlook.

• Prior experience with legal billing or third-party billing websites.
• Experience working with accounts receivable in a professional services environment.
• Experience communicating with clients regarding billing questions and past-due balances.
• Familiarity with electronic accounts receivable or billing management systems.