Accounting Supervisor - Accounts Payable; Water

Job Description
- Accounting Supervisor
- Accounts Payable (Water) (260000L9)

Job Description Accounting Supervisor
- Accounts Payable (Water) - (260000L9) Description Position Grade: 213M Department:
Water Division Job Type: Full-Time (Permanent) Examination Number: EX1757

Location:

St. Louis, MO

Incumbents in this position are responsible for supervising and monitoring Accounts Payable functions for the City of St. Louis Water Division and planning, organizing, assigning and directing the work activities of subordinate staff.

• Supervises three Account Technicians in reviewing, matching invoices with supporting documentation, and entering invoices into the Oracle system.
• Processes Accounts Payable transactions from Oracle into Finance Enterprise systems.
• Creates Blanket Purchase Orders (BPO) for contract items and services at the beginning of the fiscal year, monitors BPO balances all throughout the fiscal year and prepares Requisition Change Notice (RCN) to adjust or close balances.
• Reconciles disbursements posted in Finance Enterprise and Oracle and prepares correcting journal entries as needed.
• Assists the Accounting Manager and Fiscal Manager in reviewing and preparing budget fund transfer requests as needed.
• Trains employees on the Water Division’s internally generated requisition system, including the City’s purchasing policies and procedures.
• Trains and cross-trains the Finance staff as required.
• Tracks and reconciles fixed assets and CIP transactions and prepares the Asset Roll forward Schedule for the financial audit.
• Assists in the Pipeyard Storeroom’s annual full physical inventory count.
• Assists the Fiscal Manager and Accounting Manager during the annual financial audit.

• Data Utilization:
  Requires the ability to perform mid-level data analysis including the ability to audit, deduce, assess, conclude and appraise. Requires discretion in determining and referencing such to established criteria to define consequences and develop alternatives.
• Human Interaction:
  Requires the ability to provide first line supervision. Ability to persuade, convince, and train subordinates. Ability to advise and provide interpretation regarding the application of policies, procedures and standards to specific situations.
• Equipment, Machinery, Tools and Materials Use:
  Requires the ability to operate a variety of office equipment such as computer terminal, typewriter, telephone, fax machine, calculator/adding machine, computer printer and photocopier.
• Verbal Aptitude:
  Requires the ability to utilize a variety of reference, descriptive and advisory data and information such as financial statements, billing statements, vouchers, invoices, budgets, budget reports, audit reports, accounting methods, computer software operating manuals, ordinances, chart of accounts, statutes, procedures, guidelines and non-routine correspondence.
• Mathematical Aptitude:
  Requires the ability to perform addition, subtraction, multiplication and division; calculate decimals and percentage; perform mathematical operations involving basic algebra; develop and interpret descriptive statistical reports.
• Functional Reasoning:
  Requires the ability to apply principles of influence systems such as supervision, leading, planning, coordinating and controlling. Ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to problem resolution.
• Situational Reasoning:
  Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory, judgmental and/or subjective criteria, as opposed to criteria that are clearly measurable or verifiable.
• Environmental Factors:
  Work is normally performed in an office environment under generally safe and comfortable conditions where exposure to disease and irate individuals poses a very limited risk of injury.
• Physical Requirements:
  
  Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and pulling of objects weighing five (5) to ten (10) pounds.…