Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an accounts payable specialist to support a well-established construction company in Saint Louis, Missouri. This role is ideal for someone who thrives in a fast-paced, high-volume setting and can keep vendor payments, invoice records, and project-based coding organized and accurate. The position works closely with accounting operations to ensure timely processing, strong documentation practices, and reliable expense tracking across multiple jobs.

Responsibilities:

• Process a large volume of vendor invoices accurately and efficiently while maintaining compliance with company billing and payment practices.
• Assign costs to the correct project or job number and maintain precise records to support job costing and financial reporting.
• Reconcile corporate credit card activity, match receipts to transactions, and allocate expenses appropriately across vendor accounts and projects.
• Review and manage certificates of insurance and related documentation to help maintain complete and current vendor files.
• Execute online vendor payments and support regular check run activities to ensure obligations are paid on schedule.
• Monitor invoice details, coding, and supporting documentation to reduce discrepancies and improve overall accounts payable accuracy.
• Use accounting platforms and related software tools to organize paperless workflows, track invoice status, and maintain financial records.
• Partner with internal teams and vendors to resolve payment questions, coding issues, and documentation gaps in a timely manner.