Billing​/Service Specialist

Project Billing/Service Specialist

St. Louis, MO

The Billing/Service Specialist manages accounts receivable and billing functions for multiple companies while providing dedicated support to the service department. This role ensures accurate and timely billing, maintains critical financial records, and contributes to smooth service operations in a busy environment with a sustained workload and significant project backlog. The position offers the opportunity to grow within an organization that values internal development and long-term career progression.

Responsibilities

• Process time and materials (T&M) and contract billings accurately and on schedule.
• Update and maintain billing deadlines and specific billing requirements for multiple projects and customers.
• Submit invoices and hours in multiple online systems, ensuring accuracy and adherence to client requirements.
• Perform invoice reconciliations to resolve discrepancies and maintain accurate accounts receivable records.
• Set up jobs, contracts, billing rate tables, and markup tables in the billing and ERP systems.
• Run, review, and distribute monthly reports related to billing, accounts receivable, and service activities.
• Process and log lien waivers in accordance with company procedures and project requirements.
• Process, review, and submit monthly and quarterly diversity payments as required by contracts.
• Update and maintain the Service Aging Report to monitor outstanding receivables and support collections efforts.
• Submit service invoices in multiple online systems, following customer-specific requirements and timelines.

Additional Skills & Qualifications

• Construction industry experience is preferred.
• Experience with AIA billing, including familiarity with AIA G702 and G703 forms, is highly desirable.
• Strong Excel skills, including the ability to work with spreadsheets, formulas, and data analysis.
• Experience with Sage 300 Construction and Real Estate (Timberline) is preferred.
• Process improvement mindset and willingness to identify and implement more efficient billing and accounting practices.
• Interest in long-term career growth within an organization that promotes from within.

Work Environment

This role is 100% onsite, working a regular schedule of 7:00 AM to 3:30 PM. You will work in an office environment as part of a collaborative accounting and administrative team that includes purchasing specialists, an accounts payable specialist, a payroll specialist, a billing specialist, and a service representative.

Job Type & Location

This is a Contract to Hire position based out of Saint Louis, MO.

Pay and Benefits

The pay range for this position is $28.00 - $29.00/hr individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Saint Louis, MO.

Final date to receive applications

This position is anticipated to close on Oct 2, 2026.