Chief Deputy of Operations; Type II

Job Details for Chief Deputy of Operations (Type II)

Court Name/Organization Missouri Eastern District Court

Overview of the Position The Clerk’s Office of the U.S. District Court for the Eastern District of Missouri is a career-oriented organization focused on providing exceptional service to the court, members of the legal community, and the general public. Currently, we are seeking applicants for a full-time Chief Deputy of Operations. The successful candidate must be a leader, highly organized, detailed and thorough, who maintains a professional demeanor at all times, and possesses a high degree of integrity and personal adaptability.

The Chief Deputy is a senior-level, second-in-command position reporting directly to the Clerk, and responsible for the day-to-day administration and supervision of the Operations/Court Services sections of the Court, assisting in the performance of the statutory duties of the office. The Chief Deputy has regular interactions with the judges, high-level officials of other agencies, members of the bar, and the public.

The Chief Deputy assists the Clerk in providing management and leadership of all non-judicial functions of the court including but not limited to: case management; public relations/communications; process and staff development; space utilization; strategic planning, and other duties as assigned. The position requires an individual with the experience and leadership skills necessary to anticipate and resolve administrative and operational challenges with confidence and efficiency.

The Eastern District of Missouri serves the Eastern Division (14 counties including St. Louis City and St. Louis County), Northern Division (17 counties), and Southeast Division (18 counties). The main office is in Saint Louis, MO, with divisional offices in Cape Girardeau, MO and Hannibal, MO. The Court is currently comprised of 8 district judges, 5 senior judges.

• Assist in overseeing the business of the court, including all case management/trial functions, statistical reporting, liaison to judges, and serving as the custodian of official court records.
• Participates and collaborates in the formulation, implementation, monitoring, and modification of court rules and policies.
• Assists with developing and executing strategic and long-range plans of the Clerk’s Office and the court.
• Interprets and applies the appropriate statutes, rules, operating procedures, including the Guide to Judiciary Policies and Procedures and local internal policies and controls.
• Coordinates interaction and provides support, guidance, direction and assistance to all managers and supervisors with focus on units of assigned responsibility, including but not limited to Case Management, Customer Service/Case Initiation, Jury, Court Reporters, Pro Se Law Clerks, Research and Policy Analyst, and the Divisional Offices.
• Ensures the complete and thorough documentation of all Clerk’s Office operational policies and procedures, including docketing manuals, courtroom manuals, operating plans for various units, CM/ECF guides, practice guides, training materials, and statistical manuals.
• Oversees the accurate maintenance, collection, and reporting of court statistics.
• Supports and provides administrative input on matters including confidential matters impacting the court.
• Analyzes the overall flow of cases within the court to ensure effective case management.
• Performs reviews and certification of financial transactions.
• Reviews various case related memoranda, reports, and orders and makes recommendations.
• Interact and collaborates with the Administrative Office of the U.S. Courts, Federal Judicial Center, other federal courts, court units, the bar, government agencies, judges, and the public to resolve complex issues of practice and procedures.
• Participates in, and coordinates Leadership Team activities to establish and adjust goals, schedules, priorities, and deadlines for completion of work assignments.
• Prepares comprehensive memoranda, reports, and correspondence; draft administrative orders, proposes procedures, and local rules; completes complex projects and performs other duties as assigned by the Clerk.
• Serves as…