Office Manager

Administrative | Presbyterian Church in America

The Office Manager serves as the central hub of communication, administration, and operational support for Restoration Community Church (RCC). This role ensures that the rhythms of ministry run smoothly by coordinating weekly worship preparation, maintaining church communication systems, supporting staff and ministry teams, and managing essential operational processes. In this expanded role, the Office Manager provides high-level organization, hospitality, confidentiality, and proactive support, serving as a key representative of the mission and ministry of RCC.

While all tasks are important, it is equally important that they be done in a manner that is consistent with the mission of the church and in the spirit of the Gospel.

1. Sunday Worship Service Coordination

• Prepare weekly worship bulletins and service materials in partnership with the music and pastoral staff.
• Prepare liturgy packets and service documents.
• Create announcement slides and worship visuals.
• Support AV team with slide preparation and communication.
• Maintain weekly coffee and communion supplies.
• Ensure building readiness with Deacons for Sunday (locks, supplies, cleanliness).

2. Communication & Information Management

• Serve as primary point of contact for email, phone, and office inquiries.
• Maintain church calendars, schedules, and central communication systems.
• Produce weekly Friday email newsletters and special email communications.
• Update church website content including sermons, events, and ministry information.
• Maintain Church Trac records, registrations, events, and congregant information.
• Manage confidential information (giving, membership, communication).

3. Administrative & Ministry Support

• Support pastors and ministry staff with scheduling, logistics, and administrative tasks.
• Assist Clerk of Session with membership records, baptisms, and reporting.
• Support membership classes and new member onboarding processes.
• Maintain organized electronic and physical files for staff, ministries, and operations.
• Assist with communication and logistics for congregational care.

4. Events & Ministry Operations

• Provide administrative support for seasonal events, retreats, luncheons, and trainings.
• Manage registrations and communication for church-wide events.
• Coordinate purchasing, supplies, and onsite logistics.
• Assist deacons with mercy needs, scheduling, and facility-related tasks.
• Serve as liaison between church staff and facilities providers.
• Maintain facility use calendar, building access, and key records.
• Coordinate facility inspections, maintenance visits, and service schedules.
• Ensure kitchen, office, and building supplies are replenished.

6. Finance & HR Support

• Process and securely handle financial documents, deposits, and statements.
• Coordinate with Finance Team and LEM for reporting and recordkeeping.
• Manage annual giving statements and contribution records.
• Support HR onboarding and employment documentation.

Qualifications:

• Strong organizational and administrative skills.
• High attention to detail and ability to manage multiple tasks.
• Proficiency with Microsoft Office, Google Workspace, Church Trac, Mail Chimp, and Squarespace (or willingness to learn).
• Ability to work independently and maintain confidentiality.
• Commitment to the mission and values of RCC.
• 30–40 hours per week.
• Hours primarily between 9am-4pm.
• Hybrid work allowed (days to be determined with pastor).
• Some seasonal or event-related flexibility required.
• Must maintain confidentiality and use discretion in all matters.

Evaluation & Support

• The Office Manager meets regularly with the Senior Pastor for support, communication, and evaluation of responsibilities, workload, and professional development.