Administrative Coordinator II; Part-Time - Sam Fox

Position Summary

The Office Coordinator reports directly to the Director of the Office for Socially Engaged Practice (OSEP) and plays a central role in the effective management and day‑to‑day operations of the office. The position supports coordination of student workers, project timelines, and administrative systems that sustain OSEP’s programs, ensuring smooth, consistent, and professional operations across initiatives.

The Office Coordinator manages scheduling for the Director and oversees office‑wide scheduling, including coordination with student workers, collaborators, and community partners. They coordinate OSEP‑led programming for internal and external audiences, including students, faculty, community partners, the public, and off‑campus venues. The position also serves as an OSEP representative on several Sam Fox School committees and working groups, contributing to continuity, institutional knowledge, and alignment year to year.

In addition to program and scheduling responsibilities, the Office Coordinator provides essential general operations support, including office administration, process coordination, and logistical planning. They assist the Director with office operations such as end‑of‑year reporting, basic accounting and expense tracking, purchasing coordination, records management, and maintaining organized project archives. This role also supports communication workflows, onboarding and supervision of student workers, and the development of efficient internal systems that sustain OSEP’s work.

Through these combined responsibilities, the Office Coordinator advances the Sam Fox School’s academic mission by strengthening connections with students, faculty, alumni, community partners, and the general public, while ensuring the reliable and professional operation of the Office for Socially Engaged Practice.

Provide day‑to‑day operational support for OSEP, including office coordination, records management, purchasing and expense tracking, basic accounting support, end‑of‑year reporting assistance, and maintenance of organized project archives and internal systems.

• Support Director with internal and external grants and office administration, including:
  • Liaising with the Sam Fox Business Office on payments associated with OSEP programs.
  • Assisting Director with expense report administration.
  • Coordinating grant and award application processes with internal Sam Fox stakeholders.
  • Managing application calendars, timelines, and review committee organization.
  • Pre‑drafting grant and award applications, as needed.
  • Serving as the first point of contact for applicants.
  • Coordinating purchasing and processing of awards.
  • Assisting with record documentation including project, grant, and partnership closeout process.
  • Assisting with intern and practicum recruitment and application processes.
  • Supporting coordination for the Minor in Creative Practice for Social Change by working with College of Art and Architecture representatives on course offerings and enrolled students.
  • Maintaining records and database of OSEP activities, including projects, courses, partnerships, and programming.

Coordinate and support the planning and execution of OSEP programming in collaboration with OSEP staff.

• Develop and maintain the OSEP programming schedule.
• Serve as OSEP representative on Sam Fox Comprehensive Calendar committee.
• Oversee administration, logistics, and operations for OSEP programs, which may include conferences, guest lectures, student programming, and special events.
• Serve as primary coordinator for OSEP programming by:
  • Coordinating travel arrangements, itineraries, and honoraria for guests.
  • Managing internal Sam Fox administrative processes, including payment coordination with business office.
  • Serving as liaison with Sam Fox Communications Office for marketing and promotion.
  • Acting as the primary point of contact for day‑of program operations.

• Assist with coordinating OSEP office meetings.
• Pre‑draft memos and correspondence for the Director.
• Assist the Director with scheduling and calendar management.
• Suppo…