Senior Executive Legal Assistant

Senior Executive Legal Assistant (Litigation)

Location: St. Louis, MO

Work Model: Hybrid (3 days onsite, 2 days remote)

Compensation: $75,000–$90,000 annually (commensurate with experience)

A respected, full-service law firm is seeking an experienced Senior Executive Legal Assistant / Client Services Specialist to provide executive-level administrative support to senior, high-performing litigation attorneys. This role is ideal for a highly detail-oriented legal professional who thrives in a fast-paced, litigation-heavy environment and consistently produces polished, client-ready work product.

This position plays a critical role in supporting revenue-generating attorneys by managing complex litigation workflows, coordinating projects, and ensuring accuracy and quality across all attorney-facing and client-facing materials.

• Serve as the primary point of contact for assigned litigation attorneys, managing day-to-day administrative and operational needs
• Coordinate client communications, manage highly sensitive and confidential information, and act as a liaison between attorneys, clients, and internal departments
• Proactively anticipate attorney needs, manage priorities, and resolve administrative challenges with minimal supervision

• Coordinate all workflow for assigned attorneys, delegating tasks to other support teams as appropriate and ensuring follow-up and quality control
• Manage multiple litigation-related projects simultaneously, tracking deadlines, filings, and deliverables
• Monitor project milestones, provide status updates, and communicate progress to attorneys and stakeholders
• Effectively utilize workflow management software to log, monitor, and manage assignments

• Manage complex calendars, hearings, meetings, and scheduling for litigation attorneys
• Arrange travel and prepare detailed itineraries
• Proactively manage attorneys’ inboxes, prioritize urgent communications, and draft responses as directed

• Prepare, edit, format, and proofread litigation documents
  , including pleadings, motions, briefs, correspondence, and other client-facing materials
• Ensure all documents are accurate, polished, and client-ready prior to filing or distribution
• Maintain document version control, organization, and secure storage in compliance with firm policies
• Facilitate document execution, filing, and distribution
• Process new client and matter intake, including preparing matter forms, requesting conflict checks, and opening files
• Coordinate billing-related administrative functions, including billing letters and client financial updates
• Assist attorneys with tracking and monitoring matter budgets and alternative fee arrangements
• Work within a team-based support model, sharing overflow responsibilities as capacity allows
• Actively participate in team meetings and collaborate with colleagues to maximize efficiency and consistency
• Share best practices, training tips, and process improvements

• Prepare and process incoming and outgoing mail and correspondence
• Maintain attorney contacts, CLE requirements, and professional memberships
• Handle special projects and other duties as assigned
• Operate standard office equipment and maintain professionalism in high-pressure litigation environments

• Demonstrate proficiency within the assigned litigation practice group and perform duties specific to that specialty

• Bachelor’s degree with coursework in a related field or an equivalent combination of education and professional experience
• 5+ years of experience providing comprehensive administrative support to organizational or executive-level leadership, preferably within a law firm or professional services environment
• 3+ years of relevant legal assistant or legal administrative experience
  , with a strong emphasis on litigation support
• Demonstrated experience supporting high-volume litigation practices
• Advanced proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Exceptional attention to detail with strong…