Human Resources and Workplace Coordinator

Role

Summary:

The HR & Workplace Coordinator ensures our firm remains a productive, welcoming, and high-functioning environment. This hybrid role manages the physical "Workplace" (facilities, supplies, and vendor relations) while providing essential "HR" support (payroll entry, recruiting, and policy development). This is a pivotal role designed for a professional who enjoys variety, values organization, and is passionate about the employee experience.

• The Environment: Act as the primary point of contact for building maintenance, repairs, furniture and equipment ordering, and landlord relations.
• Access & Security: Manage building/parking access, key card distribution, and security protocols for all staff.
• Procurement: Oversee inventory and budget for office supplies, kitchen amenities, and firm-wide equipment.
• Vendor Relations: Manage relationships with external service providers (janitorial, providers, catering, etc.).

• Payroll & Data Entry: Ensure accurate and timely data entry for payroll processing and maintain digital employee files.
• Recruiting & Onboarding: Manage job postings, schedule interviews, and assist HR Manager with screenings and onboarding.
• Performance Lifecycle: Coordinate the scheduling of performance reviews and assist in tracking professional development goals.
• Policy & Compliance: Support the creation and updating of the employee handbook and firm-wide policies.

• Milestone Programming: Manage the calendar and celebrations for birthdays, work anniversaries, and firm achievements.
• Event Planning: Organize and execute firm-wide social events, holiday parties, and team-building retreats.
• Internal Communication: Draft office-wide announcements using Admin Announcements chat and Weekly Newsletter.

• Provide executive assistant support to the Director of Admin & Finance and HR Manager, including calendar management, meeting scheduling, travel arrangements, and confidential task coordination upon request.

• A Prioritizer: You understand that not every "urgent" request is a "priority." You can manage multiple projects without breaking a sweat.
• Systems-Minded: You enjoy creating processes that make things run smoother for everyone.
• A Culture Advocate: You genuinely care about the employee experience and want to celebrate our team's wins.
• Discreet & Professional: You handle sensitive HR information with the utmost confidentiality.

• Bachelor’s degree in HR, Business, Sociology or Psychology
• 1–3 years of experience in an administrative or office-facing role
• Strong tech-fluency (G-Suite/Office 365 and HRIS experience preferred)