Executive Assistant - Sporting

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Position Summary:

The Executive Assistant to the Sporting Director provides high-level administrative, operational, and organizational support to the Club's senior sporting leadership. This role is a trusted partner who helps manage priorities, information flow, and logistics across the Sporting Department, ensuring the Sporting Director and technical staff can focus on competitive performance, roster strategy, and long-term football operations.

The Executive Assistant operates with discretion, anticipates needs, and works collaboratively across sporting, business, and league stakeholders in a fast-paced professional soccer environment.

Key Responsibilities:

• Serve as the primary administrative partner to the Sporting Director, managing calendar, travel, meetings, and day-to-day logistics across domestic and international commitments.
• Coordinate scheduling and preparation for key sporting milestones, including transfer windows, roster compliance deadlines, league submissions, and internal planning meetings.
• Support the Sporting Director by tracking action items, priorities, and follow-ups across the technical staff and cross-functional partners.
• Prepare and organize materials for meetings, presentations, and league communications, ensuring accuracy, timeliness, and confidentiality.
• Manage information flow within the Sporting Department by organizing documents, correspondence, and updates related to player movement, contracts, scouting, and performance operations.
• Act as a liaison between the Sporting Director and internal departments to facilitate smooth coordination on sporting initiatives.
• Assist with planning and logistics for sporting-related events, travel, and special projects as assigned.
• Support onboarding and offboarding processes for sporting staff as needed, in coordination with HR.
• Maintain a high level of discretion when handling sensitive sporting, personnel, and competitive information.
• Perform other related duties as assigned in support of the Sporting Department.

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Qualifications:

Education
Bachelor's degree preferred, but not required.

Experience
Three (3) or more years of experience providing executive-level administrative or operational support, preferably in professional sports, athletics, or a fast-paced organization.

Technical Skills
Proficiency with Microsoft Office and common collaboration tools.

Knowledge, Skills, and Abilities

• Strong understanding of professional sports or willingness to quickly learn the structure, rhythm, and priorities of a soccer sporting department.
• Ability to handle highly confidential information with discretion and sound judgment.
• Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and shifting schedules.
• Proactive problem-solver who anticipates needs and addresses issues before they escalate.
• Strong written and verbal communication skills, with the ability to interact professionally across all levels of the organization.
• Ability to work independently while remaining closely aligned with the Sporting Director's priorities.
• Team-oriented mindset and comfort operating in a collaborative, high-pressure environment.
• High attention to detail and follow-through.

Additional Requirements:

• Willingness to work non-traditional hours, including weekends and matchdays.
• Travel may be required (domestic and international).
• Passion for soccer and alignment with the Club's values and long-term vision.