Sr. Project Administrator

About the Role

You will provide support to senior leadership of large-scale projects. This role will be done working in the office along with the potential for client and on-site visits as required.

• Responsible for the preparation of internal and external communication including written project documentation.
• Coordinate with internal and external team members to obtain and collate project updates, deliverables, and weekly recaps to prepare weekly project status email.
• Prepare project team memos and project presentations and reports.
• Take and transcribe project meeting notes.
• Support the project leaders in reviewing project/program performance.
• Help formulate new efficient processes while maintaining critical workflows.
• Facilitate weekly updates of project financial reports and coordinate evaluation and control of project budget.
• Monitor project plan and flow of processes across the program/project (including but not limited to agreements, quality plans, accounting, legal, basis of design, general office practices), information, and practice integration and provide research and feedback as necessary.
• Prepare complex spreadsheets and database work in various database tools.
• Maintain project records including key project data and financial data.
• Maintain project logs for correspondence, contracts, and other documents as needed.
• Work with individual Project Managers to prepare approvals for additions to scope of work and approve and process payables for our services.
• Maintain project files according to firm standards.
• May assist with other marketing-related tasks including proposal presentations when requested.
• Support project proposal and contracting effort.
• Maintain project team schedules and facilitate meeting planning, organizing, and scheduling.
• Organize and set up onsite client meetings as needed.
• Assist in report generation.
• Coordinate with Project Controller and Accounting for leadership engagement and reporting.
• Assist with project staffing data in Deltek Vision Project/Resource Planning.
• Assists with ensuring project stays within budget.
• May supervise lower-level Project Administrators or Administrative Assistants.
• Perform other duties as assigned.

• Associates degree in a related field is required. Bachelors degree with some legal administrative or paralegal background preferred.
• Minimum of 8 years of experience performing in related roles required.
• Experience working in the architecture/engineering/interior design industry preferred.
• Experience working with executives, senior level teams, and interface with clients a must.
• Strong verbal and written communication skills as well as presentation skills.
• Ability to work in a team setting, strong time management and organizational skills.
• Ability to handle multiple projects to meet required deadlines. Accuracy / Detail-oriented and ability to follow through on a timely basis.
• Ability to work independently with limited direction.
• Ability to manage sensitive and confidential information.
• Strong proficiency in Microsoft Office Suite including word, excel and PowerPoint. InDesign experience preferred.
• Procore and Newforma software experience a plus.
• Experience with video and audio meeting technologies.
• MS Project schedule development experience.
• Travel as needed.

Cannon Design is a design practice where strategy, experience, architecture, engineering, and social impact converge. We don't just dream up solutions - we create and bring them to life in ways to solve some of the biggest challenges facing our clients and the society. At the heart of everything we do is Living-Centered Design, a bold commitment to using our talents to not just improve the world but to truly reshape it for the better.

It's more than a philosophy - it's who we are, and it drives us to make a meaningful, lasting difference every day.

• We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about.
• We are committed to ensuring our practice provides equal opportunities for all employees,…