Maintenance Administrative Assistant

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Byrne & Jones Construction is the premier commercial site contractor in the St. Louis metro area. We have a reputation for excellence and deliver top-tier commercial asphalt, concrete, and site development services encompassing new construction and expert maintenance. Our commitment to quality, innovation, and customer satisfaction has positioned us as an industry leader for nearly 50 years.

We are looking for an Administrative Assistant to support the daily operations of the Safety & Maintenance Department by handling a variety of administrative and logistical tasks. This role will be responsible for maintaining accurate records, managing inventory and supplies, coordinating service schedules, and assisting with compliance documentation. This position is a vital part in ensuring smooth departmental operations, promoting a clean and safe working environment, and contributing to the overall effectiveness and efficiency of the Maintenance team.

Key Responsibilities:

Administrative Tasks:

• Maintaining records of maintenance activities, work orders, and inventory
• Managing and organizing files, both physical and digital
• Tracking and ordering maintenance supplies and equipment
• Analyzing asset data to assess costs and depreciation values
• Scheduling appointments, meetings, and repairs
• Preparing reports on maintenance activities and costs
• Managing and distributing information to staff

Maintenance Support:

• Working with in-house mechanics to create schedules, repairs, required equipment, and time entry
• Working with operations on prioritizing asset requirements
• Monitoring and maintaining fleet management
• Ensuring a safe and organized work environment

General Support:

• Pricing and sourcing parts; handling pickup & delivery
• Facilitating licensing, registration, plating, and inspections of company vehicles
• Providing general office support to the Safety & Maintenance team
• Coordinating with vendors and contractors as needed

Skills and

Qualifications:

• Strong organizational, communication, and computer skills (including Microsoft Office) are essential.
• Ability to identify and troubleshoot minor issues.
• Effective communication with team members, supervisors, and other staff.
• Familiarity with general Equipment and Vehicle maintenance procedures, tools, and safety practices preferred.
• May require some lifting, bending, and standing for extended periods.
• Medical, Dental, and Vision: Comprehensive coverage offered for all full-time employees.
• 401(k): Strong company match to help you plan for the future.
• Work-Life Balance: Paid time off and holidays to support a healthy work-life balance.
• Career Growth: Opportunities for professional development and career advancement.

Byrne & Jones is an equal opportunity/affirmative action employer and are committed to maintaining a drug-free workplace.

• Seniority level
  
  Mid-Senior level

• Employment type
  
  Full-time

• Job function Administrative
• Industries Construction

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