Corporate Legal & Executive Assistant to Board

Location: St. Louis

The Corporate Legal and Executive Assistant to the Board provides high-level administrative and corporate governance support to the Board of Directors and the Legal Department, ensuring seamless execution of Board responsibilities and Company strategic initiatives. This is a highly visible role, driving timelines and supporting critical initiatives in support of the organization.
This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and sensitive information with the utmost confidentiality. The successful candidate will serve as a trusted aide and project manager and will develop a deep understanding of the business and its priorities to support the organization and its deliverables.  The job will require an energetic, proactive professional to serve as the primary liaison for the Board of Directors of a global publicly traded company.

This role ensures seamless coordination between Board members, executive leadership, and company management. The ideal candidate thrives in high-level corporate environments and anticipates the needs of senior executives and Board members alike.
* Manage complex calendar with multiple stakeholders and time zones
* Prioritize and respond to emails, calls, and correspondence on behalf of Legal Department
* Screen and direct communications to appropriate parties
* Draft, review and edit high-level communications and publications for internal and external audiences, ensuring they reflect the Legal Department’s role
* Prepare briefing materials for meetings, calls, and events
* Exercise independent judgment in resolving challenges, escalating issues when necessary, and maintain strict confidentiality across personnel, financial, and strategic matters.
* Coordinate special projects as directed. Research issues, analyze problems, compile data, and prepare write ups for recommendations. May manage a portion of the Department’s budget, monitoring and reconciling accounts. Prepare financial and/or other reports.
* Identify opportunities for process and management improvement; develop policies and procedures and ensure they are implemented properly.
* Champions improvements. Solves problems and makes decisions. Demonstrates leadership.
* Problem solving skills and ability to exercise judgement in decision making
* Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
* Experience with Board management software
* Strong technology aptitude and ability to learn new systems quickly
* Experience with virtual meeting platforms (Zoom, Teams, Web Ex)
* Exceptional organizational and time management abilities
* Outstanding written and verbal communication skills
* Strong attention to detail and accuracy
* Excellent judgment and decision-making capabilities
* Familiarity with corporate governance practices and Board operations
* A high-energy, proactive approach, anticipating needs before they arise.
* General Understanding of Legal matters and procedures
* Absolute discretion and ability to handle confidential information
* Professional demeanor with all levels of stakeholders
* Flexibility and adaptability in fast-paced environment
* High level of initiative and self-motivation
* Calm under pressure with ability to manage competing priorities
* Strong business acumen and strategic thinking
* Intelligence and curiosity and ability to think pro-actively
* Collaborative style, with excellent teamwork.
* Bachelor or Associate degree preferred
* Minimum 10 years of executive administrative experience
* Experience supporting C-suite executives or Board members highly preferred
* Background in legal environment and some corporate governance or Board operations
* Experience in the high technology industry sector
* Knowledge of corporate governance best practices
* Project management certification or experience
* Experience with SEC filings and regulatory compliance
* Paralegal-type skills

* Location:

St Louis, Missouri

* Hours:

Full-time, with flexibility required for Board meeting schedules and time zone differences
* Travel:
Occasional travel may be required (typically less than 15%)
* Work Environment:
Professional office setting
* Availability:
Must be available for urgent matters outside standard business hours as needed
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