Office Administrator

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St Louis, MO, US,

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Little Flower Catholic Church is seeking a detail‑oriented, welcoming, and mission‑driven Office Administrator to support the daily operations of the parish office. This role serves as the first point of contact for parishioners and visitors, maintains parish records, provides administrative and financial support, and helps ensure the smooth and efficient functioning of the parish in a faith‑filled environment.

• Serve as the primary receptionist, courteously answering phones, responding to emails, and greeting visitors.
• Maintain parish calendars, schedules, and facility reservations.
• Prepare correspondence, bulletins, newsletters, and parish communications.
• Maintain organized filing systems (both physical and electronic).
• Order office supplies and manage office equipment.

• Maintain confidential sacramental records, including Baptism, First Communion, Confirmation, and Marriage.
• Prepare certificates and official letters following diocesan guidelines.
• Assist parishioners with sacramental preparation paperwork and documentation.

• Assist with basic bookkeeping tasks, including donations, invoices, deposits, and reports, as assigned.
• Maintain the parish database and update parishioner records regularly.
• Process mail, payments, and routine financial documentation.
• Support payroll processing.

• Practicing Catholic in good standing preferred.
• High school diploma required; associate degree or equivalent experience preferred.
• Prior administrative or secretarial experience in a parish, nonprofit, or office setting.
• Proficiency in Microsoft Office, Google Workspace, or similar software tools.
• Ability to maintain confidentiality and manage sensitive information responsibly.
• Strong organizational, time‑management, and problem‑solving skills.
• Excellent written and verbal communication abilities.
• Professional, welcoming demeanor and strong interpersonal skills.
• Ability to work independently and collaboratively as part of a faith‑centered team.
• Understanding of Catholic Church structure, terminology, and sacramental practices.

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.

All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.