Executive Assistant - Executive Committee Member - Commerce Trust

About Working at Commerce

Building a career here is more than just steps on a ladder. It’s about helping people find financial safety and success, helping businesses thrive, and making sure people and their money are taken care of. And our commitment doesn’t stop there. Our culture is about our people, the ones in our communities and the ones that work with us.

Here, you’ll find opportunities to grow and learn, to connect with others, and build relationships with the people around you. You’ll have the space and resources to grow into the best version of yourself. Because our number one investment is you.

Creating an award-winning culture doesn't come easy. And after 160 years, we know Commerce Bank is only at its best when our people are. If this sounds interesting to you, keep reading and let’s talk.

Hourly: $34.85 - $40.85 (Amount based on relevant experience, skills, and competencies.)

For more than a century, Commerce Trust has been a leading provider of wealth management services including financial planning, estate and tax planning, investment management, private banking and trust administration services. Our approach to wealth management means assembling a team of seasoned wealth management professionals across disciplines who collaborate to ensure each client’s financial journey is uniquely crafted for their goals.

Commerce Trust is a division of Commerce Bank.

This opportunity supports the President and CEO of Commerce Trust (“CT”), the Director of Financial Management, and the Director of Risk Management. This individual will be responsible for a wide range of advanced administrative and clerical support duties of a highly responsible, complex and confidential nature. The position requires a high level of tact and integrity due to frequent senior level contacts within the Bank, and with CT clients and the outside community.

The person in this position must be able to use independent judgment and be proactive in managing the flow of the office, attending to issues that arise during the course of the day, and meeting the needs of various clients and other outside contacts.

This is an ideal opportunity for a “Career Assistant” or someone wanting to learn the foundation of Trust and move up from within.

• Manage calendars and coordinate various meetings involving senior management of CT and the Bank, CT Clients and outside boards, including scheduling meetings, preparing materials and reports, etc. Maintain sensitive financial and personnel information.
• Monitor all incoming communications for the CT President and ensure that priority items come to his attention on a timely basis. Manage CT client communications proactively to increase client satisfaction and enhance the image of CT.
• Maintain electronic and office files, including periodic elimination of outdated materials and create new files as needed. Record CT President’s client contract, etc, sales calls and business referral activities on appropriate internal CRM systems.
• Support other Executives such as the Director of Financial Management, Chief Investment Officer, President of CT Markets, etc. with confidential Talent Management matters, financial and sales documents, committee minutes, reports, project driven work
• Provide general administrative support by scheduling meetings and managing calendars, handling phone, mail, expense report management, office equipment and correspondence
• Provide daily interaction with clients and assist with client service matters
• Develop and maintain organizational charts
• Perform other duties as assigned

• Strong knowledge of executive-level administrative practices, including calendar management, meeting coordination, and travel logistics
• Strong knowledge of office operations and professional business communication standards
• Ability to maintain confidentiality requirements, discretion, and handling sensitive information
• Ability to support and interact with senior/executive leadership in a polished and professional manner
• Ability to manage complex calendars, including prioritizing and adjusting quickly as needs shift
• Ability to…