Administrative Assistant; Hybrid - Otolaryngology

Position: Administrative Assistant (Hybrid) - Otolaryngology

Scheduled Hours

40


Position Summary

Provides general office, document preparation and administrative support for an individual, department, office or designated staff group. Hybrid after in office training period.


Job Description


Primary

Duties & Responsibilities:

• Provides administrative assistance to multiple faculty members.
• Maintains faculty calendars, schedules meetings both in person and virtual. Assists with conference registration, travel arrangements and expense reimbursements according to guidelines.
• Maintains physician curriculum vitae and Missouri/Illinois licensure.
• Assists with physician re-credentialing of hospital privileges every two years.
• Prepare correspondence as needed. Assists physician in completing forms, scans and faxes documents, prepares copies as needed, maintains files (electronic and hard).
• Responds to EPIC tasks as needed.
• Answers phone and greet visitors; responds to inquiries and provides information using established guidelines or refers to appropriate individual.
• Receives, sorts and distributes mail.
• Performs other duties as assigned.

Working Conditions:

Job Location /Working Conditions

• Normal office environment
• Ability to travel to various on- and off-campus locations
• Three years of administrative support experience preferred

Physical Effort

• Typically working at desk or table
• Repetitive wrist, hand or finger movement
• Occasional lifting (25 lbs or less)

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.


Required Qualifications


Education:
High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:
No specific certification/professional license is required for this position.

Work Experience:
Administration And Office Support (1 Year)

Skills:
Not Applicable

Driver's License:
A driver's license is not required for this position.


More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.


Preferred Qualifications


Education:
No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:
Administrative (3 Years)

Skills:
Adaptability, Communication, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizing


Grade

G06-H


Salary Range

$17.87 - $27.06 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.


Questions


For frequently asked questions about the application process, please refer to our External Applicant FAQ.


Accommodation


If you are unable to use our online application system and would like an accommodation, please email Candidate Questions or call the dedicated accommodation inquiry number at  and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.


Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical…