Senior Executive Assistant

At Chemline, we don’t just manufacture products — we help our customers solve complex challenges and build lasting success. As a trusted leader in specialty chemical solutions for over 30 years, we combine innovation, quality, and customer commitment to deliver industry-leading products across a wide range of markets. We are currently experiencing an exciting period of growth, creating new opportunities for talented professionals to make a meaningful impact and advance their careers.

The Senior Executive Assistant will ensure priorities, communications, schedules, and key administrative activities are executed with excellence. This role creates order, drives follow-through, and anticipates needs so leadership can remain focused on customers, growth, strategic initiatives, and organizational performance. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced environment where priorities shift frequently and confidentiality is essential.

• Manage calendars, meetings, travel, and logistics for leadership.
• Coordinate priorities, schedules, and follow-up actions to ensure effective use of leadership time.
• Prepare agendas, meeting materials, presentations, and correspondence.

• Assist with confidential projects involving personnel, business operations, and company planning.
• Support the execution of the company's strategic initiatives.
• Identify opportunities to improve administrative processes, organization, and efficiency.

• Serve as a central point of coordination between leadership, employees, customers, and external partners.
• Track commitments, deadlines, and action items to ensure timely completion.
• Facilitate communication and follow-through across departments.
• Maintain organized records, files, and key business documentation.
• Assist with coordinating company events, leadership offsites, travel arrangements, and special projects.
• Assist with reports, data collection, and presentation development.

• Exceptional organization and attention to detail.
• Strong follow-through and sense of urgency.
• Ability to anticipate needs and work independently.
• Excellent written and verbal communication skills.
• Strong proficiency in Microsoft Office and business software systems.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• High level of discretion, judgment, and confidentiality.