Administrative Assistant; Hybrid - Otolaryngology

Position Summary

Provides general office, document preparation and administrative support for an individual, department, office or designated staff group. Hybrid after in‑office training period.

• Provides administrative assistance to multiple faculty members.
• Maintains faculty calendars and schedules meetings in person and virtual.
• Assists with conference registration, travel arrangements and expense reimbursements according to guidelines.
• Maintains physician curriculum vitae and Missouri/Illinois licensure.
• Assists with physician re‑credentialing of hospital privileges every two years.
• Prepares correspondence as needed.
• Assists physician in completing forms, scans and faxes; prepares copies and maintains files (electronic and hard).
• Responds to EPIC tasks as needed.
• Answers phone, greets visitors and responds to inquiries, providing information per established guidelines or referring to appropriate individuals.
• Receives, sorts and distributes mail.
• Performs other duties as assigned.

• Job location:
  
  Normal office environment; able to travel to various on‑ and off‑campus locations.
• Three years of administrative support experience preferred.
• Physical effort:
  Typically working at desk or table; repetitive wrist, hand or finger movement; occasional lifting (25 lbs or less).
• Equipment:
  Office equipment.
• NOTE:
  
  The above statements describe the general nature and level of work performed. Management reserves the right to revise duties at any time.

• Education:
  
  High school diploma or equivalent, or a combination of education and/or experience.
• Certifications/Professional Licenses:
  No specific certification or professional license required.
• Work Experience:
  
  Administration and Office Support (1 year).
• Skills:
  
  Not applicable.
• Driver's License:
  Not required.

• Education:
  
  No additional education unless stated elsewhere.
• Certifications/Professional Licenses:
  No additional certifications or licenses unless stated elsewhere.
• Work Experience:
  
  Administrative (3 years).
• Skills:
  
  Adaptability, Communication, Computer Literacy, Detail‑Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizing.

Grade G06‑H, $17.87 – $27.06 per hour. Salary is based on qualifications, performance, equity within the department, market rates and budget.

• Personal:
  Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Health:
  Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Transportation:
  Free Metro transit U‑Pass for eligible employees.
• Retirement:
  Defined contribution 403(b) retirement savings plan with employee and university contributions starting at 7%.
• Wellness:
  Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, dietitian access.
• Family: 4 weeks of caregiver leave to bond with a new child, family care resources, and tuition coverage for you and your family up to 100% for undergraduate-level tuition at WashU and 40% elsewhere after seven years.

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. The University provides equal opportunity and access to all job titles without regard to race, ethnicity, color, national origin, citizenship, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.