Office Manager​/LAA : St. Louis

Hall, Render, Killian, Heath & Lyman, P.C., the nation’s largest law firm focused exclusively on matters specific to health care organizations, seeks a friendly, energetic and experienced full-time Office Manager/Legal Administrative Assistant. The Office Manager/Legal Administrative Assistant plays a central role in overseeing the daily administrative operations of a law firm in our St. Louis office, ensuring efficiency, compliance and a professional work environment.

This role supervises administrative staff, supports attorneys and staff, manages office resources and helps maintain high standards of client service.

• Oversee day-to-day office activities to ensure smooth workflow
• Develop and implement office policies and procedures
• Coordinate office layout, supplies and equipment maintenance
• Monitor and control office expenses and budgets
• Evaluate current office needs and recommend staffing and resource solutions
• Oversee planning and execution of firmwide events and programs

• Supervise administrative staff, including Legal Administrative Assistants (LAAs), interns and other staff
• Balance staff workloads to ensure optimum productivity and timely deliverables
• Manage staff schedules, orientations, timekeeping and performance evaluations
• Ensure compliance with employment laws and firm policies
• Ensure professional, confidential and courteous client interactions at all touchpoints

• Ensure the firm adheres to legal, ethical and regulatory requirements
• Maintain records in accordance with legal standards and retention policies

• Manage office space, leases and facility maintenance
• Ensure workplace safety and compliance with health regulations
• Maintain inventory of office supplies
• Work closely with Building Management on parking, security, maintenance, etc.
• Coordinate with IT providers to maintain systems and troubleshoot issues
• Train staff on new technologies and software updates

• Assist firm leadership with operational planning and process improvements
• Prepare reports, presentations and performance metrics
• Identify opportunities to improve efficiency and reduce costs
• Plan and execute office events, meetings and employee engagement activities

• Detail-oriented with strong organizational and time management skills
• High level of discretion and confidentiality with the ability to make timely decisions
• Excellent interpersonal, written and verbal communication skills
• Confidence and finesse in interacting directly with attorneys, clients and other stakeholders
• Reputation as a motivating leader who mentors and is a resource in solving problems
• Ability to work in a fast-paced, deadline-driven environment
• Alignment with Hall Render’s Core Values (Excellence in the Whole Person, Caring Relationships, Diversity, Inclusion, Respect and Integrity)

• Bachelor’s degree in business administration, legal studies, or related field (preferred)
• 5+ years of administrative or office management experience, preferably in a law firm
• Proficiency in legal software and Microsoft Office Suite
• Strong knowledge of legal terminology, court procedures and document management
• Proficiency in Microsoft Office and legal research tools
• Excellent administrative, writing, grammar and proofreading skills

• Monday to Friday; flexibility in schedule and core hour

• Limited travel
• Prolonged periods of sitting at a desk and working on a computer
• Frequent use of hands and fingers for typing, writing and operating office equipment
• Occasional standing, walking, bending and reaching
• Ability to lift and carry up to 10–15 pounds (e.g., files, documents, office supplies)
• Visual acuity to read screens, review documents and analyze detailed information
• Ability to communicate effectively via phone, video and in person

NOTE:

This job description covers essential job duties and requirements are not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the Firm.

Hall Render was founded on a tradition of excellence, has never wavered from this tradition, and continues to search for ways to raise its own standard.