Office Administrator

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.

• Office coordination and maintenance responsibilities which include, but not limited to the following duties required to support the working location:
• distribute access badges and keep up with monthly badge list;
• pick up and distribute mail;
• order catering for meetings and events in the office;
• proactively order office and kitchen supplies and maintain stock in store room and in lunch room;
• coordinate office IT needs, keep printers stocked, and understand the in-office AV equipment;
• ensure conference rooms are tidy, equipped with working phones, necessary cables, and white boards are wiped down; and
• maintain general order and décor in the office.
• Receptionist duties - Answer phones, welcome and greet guests, book conference rooms, sign for Fed Ex and UPS packages, maintain office distribution list, monitor and maintain Pitney Bowes machine.
• Receive and validate invoices – reconcile invoice charges, prepare invoices for Accounts Payable processing, and obtain required approvals for payment.
• Monthly corporate credit card reconciliation.
• Assist managers with planning and scheduling meetings, special events - large and small.
• Point of contact for building maintenance, facilities staff, and cleaning management.
• Ad Hoc requests as needed by Corporate resources and by local resources in the supported office.

• One year related experience or an Associate’s degree in Business desirable.
• Intermediate knowledge of Microsoft Office – Outlook, Excel, Word, & PowerPoint.
• Strong initiative and desire to excel.
• Ability to multi-task and prioritize tasks to manage meeting deadlines.