Administrative Coordinator Office of Research Affairs - Bursky Public Health

Administrative Coordinator

Reporting to the Director of Research Affairs, the Administrative Coordinator will provide vital project and administrative support to Bursky Public Health's Office of Research Affairs.

Primary

Duties & Responsibilities:

• Coordinates and performs daily tasks to ensure functioning of the SPH Office of Research Affairs (ORA) administrative office.
• Ensures that all tasks and administrative responsibilities of the ORA administrative office are met on time, professionally, and responsibly.
• Manages the Associate Dean of Research, ORA Directors and ORA event calendars. Anticipates and ensures that all meeting details, confirmations, and back-up materials are in order.
• Manages a shared inbox by triaging incoming requests, routing inquiries to appropriate stakeholders, tracking responses, maintaining organized records, and ensuring final documents and communications are accurately saved and archived.
• Serves as the primary contact for the Associate Dean of Research; refers inquiries to appropriate parties as necessary.
• Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
• Administers/prepares reports, minutes, correspondence, lectures and administrative materials.
• Assists in development/coordination of programs/projects.

Event & Meeting Planning and Communications:

• Manages all aspects of event/meeting planning, meeting strict deadlines, and staying within budget.
• Responsibilities may include coordinating print and/or email invitations, coordinating with vendors, managing RSVP lists, creating name tags, event briefings, staffing and invoice processing.
• Manages coordination of the weekly newsletter by collecting relevant resources sent in by others, drafting short summaries, soliciting edits from ORA Associate Dean and Directors, and submitting final draft to Communications.
• Ensures that ORA SharePoint site is up to date, pulls in resources, events, and funding opportunities listed in the newsletter, and alerts ORA staff to any issues.

Finance Support:

• Assists with preparing expense reports, developing budgets, monitoring expenditures and running reports; performs online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.
• Performs other duties as assigned.

Working Conditions:

Job Location /

Working Conditions:

• Normal office environment.
• Ability to travel to various on- and off-campus locations.

Physical Effort:

• Typically working at desk or table.
• Repetitive wrist, hand or finger movement.

Equipment:

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications:

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications /Professional Licenses :

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job:

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications:

Education:

No additional education unless stated elsewhere in the job posting.

Certifications /Professional Licenses :

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Computer Literacy, Microsoft Excel, Microsoft Office 365, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Project Organization, Time Management, Verbal Communications, Written Communication

Grade:

G08-H

Salary Range:

$21.17 - $32.85 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by…