Administrative Assistant – Finance Department

THE MARIANIST PROVINCE OF THE UNITED STATES

Title:

Administrative Assistant

Location:

St. Louis – Central West End

Reports To:

Office Manager FLSA:
Hourly (40 hours/week)

General

Summary:

The Administrative Assistant is responsible for providing clerical support and related services to the Office of Temporalities. The Administrative Assistant performs general office procedures in order to assist the departmental staff in completing the necessary administrative tasks of their work.

• Performs general office tasks including but not limited to typing, preparing correspondence, reports, spreadsheets, and other documents as necessary for a finance office
• Assists Office Administrator in the accounts payable process as needed
• Assists with the office accounting system as needed
• Processes medical invoices for the brothers for payment to providers or reimbursements to the communities
• Serves as primary contact with medical insurance providers for the brothers
• Assists in property/auto/liability insurance as requested
• Organizes in-person and virtual meetings for the office as needed
• Maintains filing systems for accounts payable, medical insurance, Social Security/Medicare, and personnel files for the brothers
• Maintains list of community business managers and oversees communication with them as needed
• Handles confidential and sensitive information with professionalism and discretion
• Demonstrates willingness to support the vision and values of the Marianists
• Other duties as assigned by the Office Manager

• Appropriate level of secretarial experience
• Experience in clerical functions and programs, with high proficiency in typing, proofreading, and the Microsoft Office Suite (Word, Excel, Outlook)
• Excellent oral and written communication skills
• Excellent organizational and time management skills
• Ability to maintain the confidentiality of privileged and sensitive information
• Works independently, sets priorities, and meets deadlines
• Proficient in using computers and other office equipment
• Minimal understanding of bookkeeping functions
• Basic knowledge of medical, property, liability, and auto insurance

This position is located at the Province offices in St. Louis. As a public-facing office at the service of the mission of the provincial ate, you will be expected to keep regular work hours as determined by your supervisor.

Work is generally in an indoor setting. Must be able to handle, lift objects and materials of up to 25 pounds, use a telephone (hear and speak), and use a computer. Must be able to travel by car or air.

Lifting up to 25 pounds is essential for this position. Lifting weights above 25 pounds may be accommodated by seeking help from another co‑worker. The remainder of the physical demands listed above are essential to this position for which no reasonable accommodation can be made.

Competitive salary and benefit package includes medical, dental, vision, life, LTD, 403B, thirteen paid holidays, and generous paid time off.