Admissions Specialist
Job in
St. Louis, Saint Louis, St. Louis city, Missouri, 63105, USA
Listed on 2026-07-07
Listing for:
Preferred-Family-Healthcare,-Inc.
Full Time, Seasonal/Temporary
position Listed on 2026-07-07
Job specializations:
-
Administrative/Clerical
Healthcare Administration, Office Administrator/ Coordinator, Clerical
Job Description & How to Apply Below
Location: St. Louis
Job Description:
Job Title:
Admissions Specialist
Location:
Saint Louis, Missouri Department: NN Recovery Services
Employment Type:
Full Time
Job Summary:
Join our compassionate and collaborative team as an Admissions Specialist, where you will play a critical role in ensuring a seamless and welcoming experience for clients entering behavioral health and recovery services. This position offers the opportunity to serve as a key point of contact for referrals, admissions, and census coordination while supporting program operations and client access to care. If you are detail‑oriented, organized, and passionate about providing excellent customer service, this role allows you to make a meaningful impact in a fast‑paced, mission‑driven this role, you will manage referral intake, coordinate admissions, support census management, and collaborate closely with clinical and billing teams to ensure accurate documentation and compliance with regulatory standards.
This position offers…Employee Assistance Program – 24/7 counseling services, legal assistance, & financial consultation for you and your household at no cost Mileage Reimbursement – Company paid for work-related travel
Employee Discounts – Hotels, Theme Parks & Attractions, College Tuition Workplace Culture – An environment cultivating employee wellbeing, valuing each individual's humanity, and actively promoting a healthy, collaborative workforce
Additional Perks & Benefits – Scroll down to bottom of this post to learn more
Key Responsibilities:
Respond to new referrals and document information accurately using appropriate systems
Maintain and manage waiting lists in accordance with CARF and DMH standards
Build and maintain professional relationships with referral sources, clients, and team members
Support program census management across service lines including detoxification, residential, and outpatient programs
Complete intake screenings via phone or face‑to‑face interactions
Ensure completeness and accuracy of client records, correcting deficiencies within required timelines
Assist clinical teams with administrative tasks including letters and documentation
Complete admissions documentation in electronic systems including face sheets, releases of information, and financial data Coordinate with care managers and billing teams regarding insurance and payer requirements
Enter and maintain accurate data within required time frames
Ensure admissions, transfers, and discharges are completed accurately and processed appropriately for billing
Deliver exceptional customer service to create a welcoming environment for clients and families
Assist with filing, chart reviews, and record maintenance
Perform other duties as assigned by leadership
Education, Experience, and/or Credential
Qualifications:
High School Diploma or General Equivalency Diploma (GED) required
Additional Qualifications:
Must have a valid driver’s license with an acceptable driving record and current auto insurance
Excellent verbal and written communication skills
Strong organizational and time‑management skills with the ability to manage multiple priorities
Strong attention to detail and accuracy in documentation
Knowledge of confidentiality laws related to behavioral health services
Proficiency with computer systems including Word and Excel Ability to build rapport and provide exceptional customer service
Physical Requirements Ability to exert up to 10 pounds of force occasionally
Ability to perform repetitive hand, finger, and arm movements for typing and documentation
Ability to sit for extended periods with occasional walking or standing
Ability to meet the physical demands of a sedentary work environment
Position Perks & Benefits:
Paid time off: full-time employees receive an attractive time off package to balance your work and personal life Employee benefits package: full-time employees receive health, dental, vision, retirement, life, & more
Top-notch training: initial, ongoing, comprehensive, and supportive
Career mobility: advancement opportunities/promoting from within
Welcoming, warm, supportive: a work culture & environment that promotes your well-being, values you as human being, and encourages your health…
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