Administrative Assistant ; Hybrid - Otolaryngology

Position Summary

Provides general office, document preparation, and administrative support for an individual, department, office, or designated staff group.

• Provides administrative assistance to multiple faculty members.
• Maintains faculty calendars and schedules meetings both in person and virtually.
• Assists with conference registration, travel arrangements, and expense reimbursements according to guidelines.
• Maintains physician curriculum vitae and Missouri/Illinois licensure.
• Assists with physician re‑credentialing of hospital privileges every two years.
• Prepares correspondence as needed.
• Assists physicians in completing forms, scans, and faxes, prepares copies, and maintains files (electronic and hard).
• Responds to EPIC tasks as needed.
• Answers phone calls, greets visitors, responds to inquiries, and provides information using established guidelines or refers to the appropriate individual.
• Receives, sorts, and distributes mail.
• Performs other duties as assigned.

• Education:
  
  High school diploma or equivalent, or a combination of education and experience.
• Work Experience:
  
  Administration and Office Support (1 year).
• Certifications/Professional Licenses:
  None required.
• Driver's License:
  Not required.
• Skills:
  
  Not applicable.

• Work Experience:
  
  Administrative (3 years).
• Skills:
  
  Adaptability, communication, computer literacy, detail‑oriented, interpersonal communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, multitasking, organizing.

Job Location:

Normal office environment at WashU with occasional on‑ and off‑campus travel. Physical effort:
Typically at a desk; repetitive wrist, hand or finger movement; occasional lifting of up to 25 lbs. Equipment:
Office equipment.

Grade G06‑H. Salary range: $17.87 – $27.06 per hour. Individual rates within the range will be determined by qualifications, performance, equity with others in the department, market rates, and department budget.

Washington University in St. Louis is committed to equal employment opportunity. The University’s policy provides equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.