Administrative Assistant

About the Organization

Cotton's Ace Hardware is a three-generation, family-owned and operated chain of Ace Hardware stores and lumberyards. Headquartered in St. Louis, Missouri, Cotton's Ace Hardware has been in operation since 1967 and operates 14 neighborhood stores located in Missouri and Illinois. Great people make Cotton's Ace Hardware stand out in our industry, and we are looking for individuals who strive for personal and professional growth, and who want to work with a company founded on (and still led by) our solid Core Values of Service, Passion, Respect, Integrity, Teamwork and Excellence.

Join Cotton's Ace Hardware and experience what being part of the Cotton's Ace Hardware family feels like. Be inspired by your leaders, be encouraged and cheered on by your teammates and help your neighbors.

• Competitive Wages
• Medical coverage with employer contributions
• Dental and vision coverage
• Paid time off and holidays
• Vacation time
• Employee merchandise discounts
• Flexible hours

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

We are seeking a highly organized and efficient Administrative Assistant to join our dynamic team. In this vital role, you will be the backbone of our daily operations, providing exceptional administrative support to our staff and ensuring smooth office management. Your exceptional attention to detail and proactive approach will be instrumental in maintaining an orderly and supportive work environment for all.

• Perform routine to complex administrative support functions.
• Handle incoming calls and correspondence, redirecting them as necessary.
• Establish and maintain filing systems.
• Assist with data entry of sales information.
• Prepare deposits.
• Handle confidential documents and information with discretion.
• Assist with related general office duties, such as ordering supplies and maintaining office equipment.
• Provide administrative support to other staff members as needed.
• Greet visitors and direct them to the appropriate staff member.
• Coordinate project‑based work as required.
• Maintain a professional and friendly point of contact for clients and vendors.
• Utilize office appliances such as photocopier, printers, etc., and computers for word processing, spreadsheet creation, etc.
• Engage with team members on administrative matters, fostering a collaborative office environment.

• Proven experience as an administrative assistant or office administrator.
• Proficiency in MS Office (Excel and PowerPoint, in particular).
• Familiarity with office management systems and procedures.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem‑solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi‑task.
• Ability to work independently and as part of a team.
• Professional attitude and appearance.
• Knowledge of office equipment (printers, fax machines).
• Basic understanding of bookkeeping and financial reporting.
• Experience with Quick Books preferred.
• Ability to maintain confidentiality with sensitive information.
• Flexibility and adaptability to juggle a range of different tasks.
• Dependability with respect to deadlines and schedules.

Corporate Office

Full‑time and/or part‑time