Deputy County Clerk

Deputy County Clerk

A Deputy County Clerk provides administrative support to the County Clerk's office at the direction of the Chief Deputy County Clerk (Supervisor), and the seven-member St. Louis County Council and their staff at the direction of the Administrative Director, by assisting with the preparation, recording, and filing of official County Council documents, and ensuring the timely and precise recordkeeping of official County records according to applicable rules, laws, and the County Charter.

Will be responsible for or provide backup with the processing of all state certified notary applications along with the administering of oaths to new or renewing notaries, oversight of fees collected, and preparing of reports required by the Secretary of State's office and St. Louis County.

A Deputy County Clerk is a full-time hourly position requiring 40 hours per week and is merit based under the Civil Service Commission.

The starting salary range will be $22.03 hourly. Additionally, we offer a comprehensive benefits package and a generous Paid Time Off (PTO) policy.

St. Louis County Government is a qualified agency for the Public Service Loan Forgiveness program managed by the Federal Government. For more information regarding this program, please visit (Use the "Apply for this Job" box below)..

• Prepare electronic documentation associated with the weekly County Council meeting including agenda, journal, minutes build, orders and officialize these documents following the Council meetings. The current agenda management software program being utilized is iCompass by Diligent.
• Provide administrative and research support upon requests from the Council, Administrative Director, County departments, and the public to assist with Sunshine Law requests, certifying documents, administering oaths for county-wide appointments, and other requests specific to our office.
• Performing tasks that require significant typing, proofreading, and transcription skills.
• Manage or assist with facilitating the repository of the official records of the County Council.
• Responsible for accepting the service of subpoenas and summonses to St. Louis County.
• Assist the Chief Deputy Clerk with other duties and tasks as required or assigned including backup for other staff as needed.

Equivalent to a Bachelor's Degree and three years of related experience.

KNOWLEDGE AND SKILLS:

• Proficient in the use of a laptop, electronic devices, Microsoft 365 Suite, Adobe Acrobat Pro.
• Understanding of County government and/or the legislative process a plus.
• Ability to exercise discretion and independent judgment within and external to County government.
• Attention to detail, ability to multitask, and excellent verbal and written communication skills.
• Strong grammar, organizational, and proofreading skills.
• Transcribing experience is a plus.

ABILITIES:

• Reliable, dependable, self-starter qualities.
• Works well under pressure and handles stress.

SELECTION AND APPOINTMENT: A selection committee will evaluate the qualifications of each applicant which will include recentness and appropriateness of the applicant's education and experience, answers to the supplemental questions, results of employment references investigated and any other appropriate information available. The selection committee will admit to the interview only those persons who possess the most job related qualifications and may establish admittance criteria beyond the minimum qualifications stated above.

The interview will comprise 100% of the applicant's earned grade. A candidate must earn a qualifying grade of 70 or more on the interview to be eligible for appointment. After initial interviews with the selected candidates are conducted, an email will be sent to the address on file with instructions on how to complete and submit a Conviction Questionnaire. Candidates have 3 days to complete the required questionnaire.

The five top ranking candidates, based on the final grade, will be certified to the Department Director/Appointing Authority who will make the final decision.

HOW TO APPLY: Applicants interested in applying for this position should visit our website at  We only accept On-line applications.

EQUAL EMPLOYMENT OPPORTUNITY POLICY: The policy of the Civil Service Commission of St. Louis County is to support fair and equitable employment opportunities for all persons regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, marital status, veterans' status or political affiliation. Call the Division of Personnel at  for more information on this policy.