Administrative Assistant

Consider joining the MX Holdings family as an Administrative Assistant in our St. Louis, MO location. The Administrative Assistant is the welcoming face of our office and a driving force behind employee engagement and community. Managing the front desk, the AA greets visitors, keeps our front office running smoothly, and supports our Executive Administrative Assistant with day-to-day administrative needs. The ideal candidate is personable, organized, and energized by planning events and bringing people together, with a knack for clear communication and a can-do attitude.

This role also carries a bit of HR responsibility — from internal communications to initial onboarding support — making it a great fit for someone who enjoys variety and connecting with people across the company.

• Ensures there is a positive first impression for visitors and candidates by maintaining the reception, common areas, and lobby of the St. Louis office.
• Represents the company by maintaining a welcoming, professional presence that reflects our values of caring, integrity, safety and growth.
• Registers visitors and guests in a professional and courteous manner, ensuring that they are escorted to the appropriate parties or conference rooms.
• Answers phone calls and directs callers to the appropriate personnel by maintaining current phone lists.
• Provides administrative support including:
  • Scheduling meetings
  • Account reconciliation
  • Filing, copying, scanning, faxing, etc.
• Conducts inventory and orders office supplies.
• Manages catering and meal orders for meetings and special events, ensuring that receipts are managed appropriately.
• Maintains professional and tidy conference rooms and common areas, ensuring that conference rooms are not double-booked and that they are always stocked. Ensures that dishwashers are run and emptied as needed.
• Reviews correspondence, memos, reports, and presentations.
• Manages confidential and sensitive information with the highest level of integrity.
• Maintains electronic and physical filing systems, ensuring documents are properly archived and easily accessible.
• Conducts research and compiles data for reports and presentations.
• Supports various projects and initiatives.
• Partners with Executive Assistant and Human Resources Team to execute enterprise-wide projects, events, and initiatives.
• Performs other duties as assigned.

• High School Diploma or equivalent is required
• Associate’s or Bachelor’s degree preferred

• One to two years of administrative support experience preferred
• Experience as a receptionist, administrative support personnel, or similar administrative role preferred

• Strong organizational skills with the ability to multitask and prioritize work effectively
• Excellent verbal and written communication skills, including strong editing and proofreading abilities
• Demonstrated proficiency in Microsoft Office suite, particularly Word, Excel, PowerPoint, Outlook, and Teams
• High level of professionalism; ability to maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail and commitment to delivering high-quality work
• Ability to work independently and collaboratively as part of a team, taking initiative and anticipating the needs of the team
• Strong organizational and multitasking abilities
• Proactive mindset with the ability to anticipate needs and act accordingly
• Strong problem-solving and decision-making skills
• Experience with calendar management and travel coordination
• Highly motivated, self-driven, and eager to learn and apply new skills
• Attentive to details and follows through on assigned tasks and commitments
• Flexible and driven to meet tight deadlines, handle multiple projects and prioritize them appropriately
• Must be able to pass pre-employment drug screen
• Must be eligible to work in the United States, visa sponsor ships are not available
• Regular attendance is required

• Medical, dental and vision insurance
• Disability and life insurance
• 401(k) with matching contribution
• Generous allotment of paid vacation and paid holidays
• Enterprise-wide winter break between Christmas and New…