Compliance Officer, Administrative​/Clerical

Contract Compliance Officer – (240000MG)

Position Grade: 211G

Department: Multiple Departments

Job Type: Full‑Time (Permanent)

Examination Number: EX1102

Location: Multiple Locations – St. Louis, MO

Essential Functions and Responsibilities:

• Analyze submitted applications for completeness; verify corporate certificates, operating agreements, professional licenses, work history, outstanding loans, proof of insurance and related documents; determine if the firm meets eligibility requirements according to federal guidelines.
• Ensure contracts are properly and legally executed; review contracts for compliance with insurance, bonding, licenses, taxes and related areas; confer with legal department on documentation questions.
• Monitor program participants/recipients to ensure quality service is rendered and assess additional needs.
• Monitor operations of program to ensure compliance with stipulations of grants.
• Document problems with vendors, sites and programs; report emergencies and work to resolve problems; conduct site visits to job sites or business offices to assess qualifications and compliance.
• Compile a profile of applicants by preparing a site visit report, business profile, and recommendation for approval or denial.
• Maintain files and database of DBE certified firms; maintain files of projects in progress.
• Prepare and issue DBE certification/recertification and denial letters to firms; prepare and issue reports to be distributed to various airport and city departments.
• Organize and conduct DBE certification workshops to assist potential applicants with the process; maintain records for contract compliance and reporting requirements.
• Maintain data such as meeting attendance, lists of subcontractors, inspection reports and related; analyze data and submit in report form.
• Review and process reports for accuracy; review reimbursement requests; gather and organize data as requested.
• Coordinate and/or attend meetings as a city representative; arrange meeting place, create and send notification, and prepare agenda; conduct bid meetings.
• May provide office support on grants.

Knowledge, Skills, and Abilities:

• Data Utilization:
  Perform mid‑level data analysis, audit, deduce, assess, conclude and appraise; determine and reference established criteria to define consequences and develop alternatives.
• Verbal Aptitude:
  Utilize a variety of advisory data and information such as activity and attendance reports, income eligibility forms, guidelines and non‑routine correspondence.
• Mathematical Aptitude:
  Perform addition, subtraction, multiplication, division; calculate percentages and decimals.
• Functional Reasoning:
  Apply principles of rational systems; interpret written, oral, diagrammatic or schedule instructions; exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
• Environmental Factors:
  Work is normally performed in an office environment under generally safe and comfortable conditions where exposure to disease and irate individuals poses a very limited risk of injury.
• Physical Requirements:
  
  Tasks involve light effort in sedentary to light work; may involve lifting, carrying, pushing and pulling objects weighing five to ten pounds; may involve extended periods at keyboard or workstation.
• Sensory Requirements:
  Recognize and identify individual characteristics of colors, sounds, tastes, odors and textures associated with job‑related objects, materials and tasks, such as evaluating quality of a facility.

Qualifications:

• Bachelor’s degree in Public or Business Administration or a related field; plus two years of experience working with grant/contract or purchasing/procurement administration and compliance.
• Or an equivalent combination of education, training and experience.

City of St. Louis – City Hall
1200 Market Street
Saint Louis, MO 63103