Administrative Coordinator - Practice Division - Bursky Public Health

Location: St. Louis

Scheduled Hours
37.5

Position Summary Reporting to the Associate Dean for Practice, the Administrative Coordinator will provide vital project and administrative support to the School of Public Health’s Practice Division.

Job Description Primary

Duties & Responsibilities:

Office Oversight and Coordination Coordinates and performs daily administrative tasks to ensure functioning of the SPH Office of Practice.

Ensures that all tasks and administrative responsibilities of the Practice Division administrative office are met on time, professionally, and responsibly.

Manages calendar for Associate Dean for Practice. Anticipates and ensures that all meeting details, confirmations, and back-up materials are in order.

Serves as the primary contact for the Associate Dean for Practice; refers inquiries to appropriate parties as necessary.

Coordinates staff services, interoffice activities, schedules, programs and related administrative needs for the Office.

Administers/prepares reports, minutes, correspondence, lectures and administrative materials.

Assists in development/coordination of programs/projects as assigned.

Event, Committee & Meeting Planning Manages all aspects of event/meeting planning, meeting strict deadlines, and staying within budget. Responsibilities may include coordinating print and/or email invitations, coordinating with vendors, managing RSVP lists, creating name tags, event briefings, staffing and invoice processing.

Staffs committee(s) chaired by the Associate Dean for Practice.

Finance Support Assists with monitoring expenditures and runs reports; performs online systems entry of documents or data involving accounts payable, purchasing, budgeting, travel expense reports for Associate Dean, etc.

Performs other duties as assigned.

Working Conditions:

Job Location /Working Conditions Normal office environment

Ability to travel to various on- and off-campus locations

Physical Effort Typically working at desk or table

Repetitive wrist, hand or finger movement

Equipment

Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable Driver's License:

A driver's license is not required for this position.

More About This JobWashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Collaborative Team Work, Computer Literacy, Customer Engagement, Customer Engagement Strategy, Detail-Oriented, Meeting Preparation, Microsoft Office 365, Multiple Project Management, People Engagement, Team Player, Time Management, Verbal Communications, Written CommunicationGradeG
08-HSalary Range $21.17 - $32.85 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

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