Administrative Coordinator - Arts & Sciences

Position Summary

This role serves as the primary administrative coordinator for an academic department, while also serving as a member of the Arts & Sciences Administrative Cluster, providing further support for multiple departments and academic units. The coordinator collaborates within a team environment with fellow Administrative Coordinators, works with faculty and students in departmental units, and supports teaching and research endeavors.

ST. LOUIS, MO 63130

37.5

• Support Department Leadership – schedule meetings; coordinate facilities, computing, and housekeeping; receive questions and inquiries; assist with calendar; assemble tenure and promotion dossiers; organize faculty and postdoc searches.
• Faculty Support – provide scheduling, travel, and administrative office support; arrange and support faculty meetings.
• General Office Support – provide clerical support, including preparing general correspondence, receiving visitors, telephone calls and email requests, schedule common spaces; maintain department files and records; order office supplies; maintain required inventories.
• Event Planning – plan and coordinate all aspects of special events (seminars, conferences, receptions and ceremonies, guest lectures, etc.), including itineraries, reimbursements, travel arrangements and transportation, accommodations, communications, food service, etc.
• Web/Communication – maintain content websites; coordinate newsletters, brochures, and other publications; maintain information in course catalogs and school informational resources (e.g., Bulletin); work with other academic departments and programs to share information and coordinate activities.
• Academic and Student Support – provide academic and student support, including student and course data management systems, undergraduate and graduate student support, and support to directors of undergraduate and graduate study.

• Provide backup support as needed for other cluster colleagues.
• Collaborate in a team environment on projects supporting multiple departments/units.
• Attend trainings and job development opportunities as needed.
• Attend university meetings and events as a representative of the cluster and report back to all cluster members regarding relevant information.

• Normal office environment.
• Ability to travel to various on- and off-campus locations.
• Typically working at desk or table.
• Repetitive wrist, hand or finger movement.

• Office equipment.

Required Qualifications: High school diploma or equivalent, or combination of education and/or experience.

Preferred Qualifications: Bachelor’s degree.

Administrative: 2 years.

Computer Applications, Computer Literacy, Detail‑Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing, Software Program.

A driver’s license is not required for this position.

G07-H

$19.29 – $29.91 per hour.

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U‑Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan with employee and university contributions starting at 7%.

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program, financial resources, access to dietitians.

• 4 weeks of caregiver leave to bond with a new child; additional resources for childcare and adult care.
• Tuition coverage for you and your family (up to 100% at WashU for undergraduate students and 40% elsewhere after seven years of service).

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.