Executive Assistant

Job Opportunity

It's more than a career, it's a calling.

MO-SSM Health St. Mary's Hospital - St. Louis

Worker Type:
Regular

Job Highlights:

Monday-Friday, typically 8am-4:30pm. This can vary depending on event and meeting needs.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong typing and data/document management skills.

Ability to create professional presentations and reports.

Experience with project tracking and management tools. Adaptability to learn and utilize new technologies.

Required experience-in calendar & scheduling.

Minimum 2 years' experience is required

Supports a local or regional VP or Hospital/Medical Group President in an administrative capacity. Plays a major role in coordinating the primary function, work or activities of the executive(s) being supported by anticipating their needs and work flow.

PRIMARY RESPONSIBILITIES

• Performs a variety of more complex and advanced administrative work.
• Serves as an administrative liaison with others outside of the area or organization. Demonstrates initiative and independence using extensive knowledge of the area of responsibility.
• May deal with highly confidential and sensitive information.
• Compiles information for reports or presentations. Prepares charts, graphs, or tables.
• May be responsible for budget tracking and maintaining financial or personnel records and databases.
• Responds to correspondence. Edits and proofreads documents.
• Communicates with others in person, telephone, and/or email. May receive and screen visitors and handles general inquiries.
• Assists with preparing for and facilitating meetings, conferences, programs and/or special events.
• Establishes and maintains filing systems. Orders and stocks supplies.
• May enter information from a variety of sources into computer database(s) and verify data entered into computer by checking printouts/reports for errors and correcting as required.
• Works within established procedures and a moderate degree of supervision.
• Performs other duties as assigned.

• High School diploma/GED or 10 years of work experience

• Two years' related experience

• Frequent lifting/carrying and pushing/pulling objects weighing 0-25 lbs.
• Frequent sitting, standing, walking, reaching and repetitive foot/leg and hand/arm movements.
• Frequent use of vision and depth perception for distances near (20 inches or less) and far (20 feet or more) and to identify and distinguish colors.
• Frequent use of hearing and speech to share information through oral communication. Ability to hear alarms, malfunctioning machinery, etc.
• Frequent keyboard use/data entry.
• Occasional bending, stooping, kneeling, squatting, twisting and gripping.
• Occasional lifting/carrying and pushing/pulling objects weighing 25-50 lbs.
• Rare climbing.

• None

Department:  Nursing Administration

Work Shift:

Day Shift (United States of America)

Scheduled Weekly

Hours:

40

SSM Health values our exceptional employees by offering a comprehensive benefits package to fit their needs.

• Paid Parental Leave: we offer eligible team members one week of paid parental leave for newborns or newly adopted children (pro-rated based on FTE).
• Flexible Payment Options: our voluntary benefit offered through Daily Pay offers eligible hourly team members instant access to their earned, unpaid base pay(fees may apply) before payday.
• Upfront Tuition Coverage: we provide upfront tuition coverage through Flex Path Funded for eligible team members.