Practice Coordinator

Overview

The St. Louis office is seeking a Practice Coordinator to support lawyers within our Business practice. This exciting opportunity allows you to develop transactional skills while working closely with a highly‑regarded group of lawyers in a fast‑paced, collaborative environment. The position requires presence in the St. Louis office at least four days per week, with occasional overtime and schedule flexibility.

• Prepare, edit, and proofread a variety of practice area legal documents including correspondence, agreements, spreadsheets, and presentations.
• Organize, maintain, and track documents on a client extranet site or other databases.
• Actively track deadlines and status of matters, providing regular updates to attorneys.
• Maintain calendars, coordinate scheduling of meetings, conference calls, send calendar invites and reminders, and reserve conference rooms on‑site and for off‑site venues.
• Review and edit pre‑bills for submission to the billing department; research/identify outstanding invoices and payments.
• Interact and follow‑up with clients, outside counsel and others as requested.
• Manage physical and electronic files (iManage).
• Assist with attorney time entry and client billing as needed.
• Process business expense reimbursements and vendor payments.
• Coordinate domestic and international travel arrangements with the firm’s travel provider.
• Open and close client files, including conflict checks, new matter forms, and engagement letters.
• Maintain and update contact lists, create labels, and coordinate mailings as directed by timekeepers.
• Assist in the preparation of client proposal materials and PowerPoint presentations.
• Assist the firm and peers with overflow work and provide backup support as requested.
• Train, assist, and orient new or less experienced staff members as needed.

• Associate’s or Bachelor’s degree preferred; high school diploma required.
• Minimum of 5 years’ experience performing legal administrative duties in a law firm or professional services organization; law firm experience preferred.
• Ability to anticipate needs, confirm next steps, and proactively identify and resolve issues.
• Skilled in Microsoft Office suite, with a strong ability to learn and adapt to new software quickly.
• Demonstrated ability to work independently or collaboratively, while effectively prioritizing workload and ad‑hoc demands.
• Strong interpersonal and relationship‑building abilities, with excellent verbal and written communication skills.
• Reliable, resourceful, organized, and detail‑oriented.

Our comprehensive benefits package includes access to three medical insurance plans, dental insurance, vision insurance, life insurance, and disability insurance. Pre‑tax benefits such as health savings accounts and flexible spending accounts are available. Employees may participate in a 401(k) savings plan and profit‑sharing plans if eligible. Full‑time employees have access to fertility benefits, commuter benefits where applicable, and student loan refinancing options.

We also offer a competitive paid time off plan with a minimum of 20 days off based on role and tenure, generous paid maternity and paternity leave (minimum 14 weeks), and child‑care support through a backup care program. Employees are entitled to 11 firm holidays.

Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and regulations. Information collected during the application process is used only for employment purposes and is kept separate from your application. Self‑identification information is confidential. Qualified applicants are considered without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

We provide reasonable accommodation to applicants with disabilities. E‑Verify is used in accordance with U.S. Department of Homeland Security regulations.