Office Administrator

Kforce has a client in Saint Louis, MO that is seeking an Office Administrator to provide responsive and high-quality office support and administrative assistant services.

Responsibilities:

* Manage calendar and prioritize inquiries and requests, resolve scheduling conflicts, schedule internal and external meetings for the corporate leaders as requested

* Prepare certain documents on behalf of leaders and ability to proofread materials for clarity, completeness, and accuracy

* Prepare and send letters as directed

* Order, schedule and set up food for luncheons and trainings

* Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly

* Perform research as needed

* Create reports, presentations and meeting minutes as requested

* Develop and carry out an efficient documentation and filing system

* Coordinate events as necessary

* Perform other general administrative duties and project work as assigned

Office Services:

* Greet and assist onsite guests

* Order and timely maintain office supply inventory in the building

* Identify opportunities for process and office management improvements, and support these improvements

* Ensure office policies and procedures are implemented appropriately

* Assist with office layout planning and office moves with Corporate Facilities

* Place service calls for office equipment and act as the primary point of contact for general office inquiries and building maintenance

* Maintain and stock copy room, kitchen and conference rooms in an orderly and timely manner

* Ensure a clean and organized office environment

* Provide oversight for the safety and security of employees and their property

* Manage expense reporting according to internal policies and procedures

* Oversee proper maintenance for coffee service, vending machines, cleaning, etc.
* High School diploma/GED or equivalent required

* 3-5 years of experience as a receptionist, office manager or an administrative assistant

* Excellent knowledge of Microsoft Office and Adobe Professional

* Ability to work with minimal oversight

* Exemplary planning and time management skills

* Strong attention to detail and organizational skills

* Ability to solve problems, including non-routine issues

* Ability to multitask, prioritize daily workload

* Establish and maintain cooperative and effective working relationships with others

* Excellent written and oral communication skills

* Self-motivated and ability to work independently

* Able to complete work with many interruptions

* Ability to maintain discretion and keep highly sensitive information confidential

Physical Demands:

* Sitting or standing for extended periods of time

* Bending at the waist, kneeling or crouching to file materials

* Lifting, carrying, pushing or pulling objects up to 25 pounds

* Reaching overhead and above shoulders to retrieve supplies