Administrative Assistant I

This job posting is anticipated to remain open for 30 days, from 31-Jul-2026. The posting may close early due to the volume of applicants.

Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns.

Behind everything we do is our purpose:
We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.

People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.

View our Purpose, Inclusion and Citizenship Report.

¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating.

We are seeking a highly organized and proactive Administrative Assistant to support senior leadership within a large, dynamic organization. This role serves as a trusted partner, helping leaders stay focused on strategic priorities while ensuring day-to-day operations run smoothly. The successful candidate will thrive in a collaborative environment, enjoy working with a variety of stakeholders, and bring strong organizational skills, sound judgment, and a service-oriented mindset to everything they do.

What You'll Do:

* Manage calendars, schedules, and meeting coordination for leaders and team members.

* Coordinate meeting, event, and travel logistics.

* Monitor key dates, deadlines, and departmental activities.

* Prepare reports, meeting minutes, correspondence, and other business documentation.

* Process invoices, expense reports, and other administrative transactions.

* Maintain records, filing systems, SharePoint sites, and department resources.

* Handle incoming calls, emails, and inquiries, escalating issues as appropriate.

* Support onboarding activities and training on collaboration and productivity tools.

* Manage office supplies, equipment, and general administrative operations.

* Assist with special projects and other duties as assigned.

What You'll Need:

* High school diploma or equivalent.

* 1-3 years of administrative, office support, or related experience.

* Strong organizational skills with the ability to manage multiple priorities and deadlines.

* Ability to work independently and exercise sound judgment.

* Strong verbal and written communication skills with a customer-focused approach.

* Proficiency with Microsoft Office applications, including Outlook, Word, One Note, Excel, and SharePoint.

* Basic problem-solving and decision-making skills.

* Proven ability to handle confidential and sensitive information with discretion.

What Will Set You Apart:

* Experience supporting leaders within a fast-paced, professional environment.

* Experience coordinating meetings, events, and travel arrangements.

* Experience managing SharePoint sites, intranet content, or department resources.

* Strong proficiency with collaboration tools such as Microsoft Teams, Zoom, and MURAL.

* Experience preparing reports, presentations, or departmental communications.

Candidates that live within a commutable distance from our Tempe, AZ and St. Louis, MO home office locations are expected to work in the office four days per week.

At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received.

Check out our U.S. awards and accolades:
Insights & Information Blog Postings about Edward Jones

Check out our Canadian awards and accolades:
Insights & Information Blog Postings about Edward Jones

Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable…