Administrative Assistant

Overview

Consider joining the MX Holdings family as an Administrative Assistant in our St. Louis, MO location. The Administrative Assistant is the welcoming face of our office and a driving force behind employee engagement and community. Managing the front desk, the AA greets visitors, keeps our front office running smoothly, and supports our Executive Administrative Assistant with day-to-day administrative needs.

The ideal candidate is personable, organized, and energized by planning events and bringing people together, with a knack for clear communication and a can-do attitude. This role also carries a bit of HR responsibility - from internal communications to initial onboarding support - making it a great fit for someone who enjoys variety and connecting with people across the company.

Responsibilities

Essential Duties and Responsibilities:

* Ensures there is a positive first impression for visitors and candidates by maintaining the reception, common areas, and lobby of the St. Louis office.

* Represents the company by maintaining a welcoming, professional presence that reflects our values of caring, integrity, safety and growth.

* Registers visitors and guests in a professional and courteous manner, ensuring that they are escorted to the appropriate parties or conference rooms.

* Answers phone calls and directs callers to the appropriate personnel by maintaining current phone lists.

* Provides administrative support including:

* Scheduling meetings

* Account reconciliation

* Filing, copying, scanning, faxing, etc.

* Conducts inventory and orders office supplies.

* Manages catering and meal orders for meetings and special events, ensuring that receipts are managed appropriately.

* Maintains professional and tidy conference rooms and common areas, ensuring that conference rooms are not double-booked and that they are always stocked. Ensures that dishwashers are run and emptied as needed.

* Reviews correspondence, memos, reports, and presentations.

* Manages confidential and sensitive information with the highest level of integrity.

* Maintains electronic and physical filing systems, ensuring documents are properly archived and easily accessible.

* Conducts research and compiles data for reports and presentations.

* Supports various projects and initiatives.

* Partners with Executive Assistant and Human Resources Team to execute enterprise-wide projects, events, and initiatives.

* Performs other duties as assigned.

Qualifications

Ideal Candidate Will Have:

Education

* High School Diploma or equivalent is required

* Associate's or Bachelor's degree preferred

Experience

* One to two years of administrative support experience preferred

* Experience as a receptionist, administrative support personnel, or similar administrative role preferred

Other Required Knowledge, Skills, and Abilities

* Strong organizational skills with the ability to multitask and prioritize work effectively

* Excellent verbal and written communication skills, including strong editing and proofreading abilities

* Demonstrated proficiency in Microsoft Office suite, particularly Word, Excel, PowerPoint, Outlook, and Teams

* High level of professionalism; ability to maintain confidentiality and handle sensitive information with discretion.

* Strong attention to detail and commitment to delivering high-quality work

* Ability to work independently and collaboratively as part of a team, taking initiative and anticipating the needs of the team

* Strong organizational and multitasking abilities

* Proactive mindset with the ability to anticipate needs and act accordingly

* Strong problem-solving and decision-making skills

* Experience with calendar management and travel coordination

* Highly motivated, self-driven, and eager to learn and apply new skills

* Attentive to details and follows through on assigned tasks and commitments

* Flexible and driven to meet tight deadlines, handle multiple projects and prioritize them appropriately

* Must be able to pass pre-employment drug screen

* Must be eligible to work in the United States, visa sponsor ships are not available

* Regular attendance is required

About Us

Perks of the Job

* Medical, dental and vision insurance

* Disability and life insurance

* 401(k) with matching contribution

* Generous allotment of paid vacation and paid holidays

* Enterprise-wide winter break between Christmas and New Year's holidays

* Competitive wages plus performance-based bonus opportunities

* Ongoing training and professional development

* Ample opportunity for career growth and advancement

* Paid time off for all new parents

Why Our People Love Working Here

* Purpose-driven, friendly, open, and respectful culture

* Highly engaged workforce - as indicated by best-in-class engagement scores

* Hybrid work schedule consisting of 3 in-office days and 2 remote days per week

* Shared core values of safety, integrity, caring and growth

* Leaders committed to building more diverse, inclusive teams

* On-Demand pay via Daily Pay

* Robust recognition and reward program

* Community Impact…