Administrative Assistant - Gateway Region YMCA

The Gateway Region YMCA is one of the leading nonprofit charitable organizations in the St. Louis metropolitan region, with a focus on nurturing the potential of every child and teen, improving health and well-being, and supporting and serving our neighbors. For more than 170 years, the Y's mission has been to put Christian principles into practice through programs designed to build healthy spirits, minds and bodies for all.

We do that by being the center of communities, serving more than 260,000 individuals annually through 25 traditional Y facilities located in St. Louis City, eight Missouri counties and six Illinois counties, as well as YMCA Trout Lodge and YMCA Camp Lakewood, the YMCA Community Development Branch, and our Washington University Campus Y Branch. We aspire to be a safe place by promoting belonging for all.

We are a growing and exciting organization where you can flourish, and we would love for you to join us! Manages the assigned executive staff's schedule(s) as well as schedules for assigned executive staff. Makes travel arrangements as necessary and prepares expense reports.

Uses discretion and independent judgment in handling confidential and sensitive information in connection with the assigned executive staff's responsibilities.

Fields all incoming calls to the assigned executive staff's office.

Maintains highly confidential executive and Board files and correspondence.

Produces and maintains minutes for meetings.

Coordinates arrangements for meetings of various committees, task forces, public officials and groups.

Maintains computer databases for various reports, committees and mailings.

Coordinates annual schedules for the assigned executive staff and management meetings.

Maintains organizational chart(s).Coordinates department business cards, stationery orders and office supplies for department needs.

Gathers data, compiles and prepares all national statistical and assigned strategic plan reports.

Codes invoices for applicable departments and prepares bills for review and approval in accounting/bill payment systems.

Plans and executes departmental staff and volunteer functions as assigned.

Performs all other duties as assigned. The YMCA Welcomes a Diverse Workforce Equal Opportunity Employer M/F/D/V The Gateway Region YMCA strictly follows a zero tolerance policy regarding child abuse. Bachelor's degree in business or equivalent preferred.

Three or more years of related experience working as assistant to high level executives or administrators, preferably in a nonprofit setting.

Proficient in all standard business software.

Knowledgeable about office processes and procedures.

Ability to work with integrity, discretion and a professional approach.

Prefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.).Possess a high degree of attention to detail. Full Compensation Package (when applicable):
Health Insurance Dental and Vision Insurance 403(b) Retirement Savings Retirement fund of 12% per pay period after 2 years of full time employment 20% Discount on tuition at Missouri Baptist University Free household membership to YMCA nationwide Discounts on YMCA programs Discounts on YMCA Childcare