Administrative Services Coordinator

Administrative Services Coordinator

We begin with dreams. Dreams drive our motivation. Dreams are our future. The world's dreams, people's dreams, our dreams. Our passion creates ideas that make dreams come alive. Technology and products that were only dreams become reality.

All for dreams. Dreams challenge and the Nidec-Group will continue to meet the challenge. For the world's and people's tomorrows; the world's first, the world's best technologies and products; we will continue our part in creating a better society.

Nidec is the world's No.1 comprehensive motor manufacturer handling "everything that spins and moves", miniature to gigantic. Nidec is a global enterprise comprised of over 300 subsidiaries/affiliates. We are a leading manufacturer of commercial motors, industrial motors, appliance motors, and controls. Nidec motors can be found in products that range from cell phones, computers and home appliances to industrial and mining equipment – and everything in between.

Our product line features a full line of high efficiency motors for industrial applications in water treatment, mining, oil and gas, and power generation, and for commercial applications such as pool and spa, condensers, cooling towers and large refrigeration units. From keeping us comfortable in our homes to pumping clean water to making our cars more safe, electric motors are an indispensable part of our daily lives.

At Nidec, our employees are on the forefront of developing new motor technologies. As we move deeper into the age of robotics, the impact of motors will only increase. With over 140,000 employees stationed worldwide, Nidec continues to be a unique organization, and each location maintains its individual personality.

Position Summary

The Administrative Services Coordinator supports the efficient day-to-day operations of the office by providing administrative, logistical, and front-facing support. This role ensures a welcoming and well-organized workplace by coordinating office services, assisting visitors, managing supplies and deliveries, supporting travel arrangements, and handling general administrative tasks. The position plays a key role in maintaining a professional and smooth office environment for employees, leadership, and visitors.

Essential Duties and Responsibilities:

• Assist with the daily operations of the office to ensure a smooth, organized, and efficient workplace
• Greet and assist visitors, manage sign-in processes, and coordinate visitor access
• Create and distribute visitor and employee badges as needed
• Order, stock, and maintain office supplies; monitor inventory levels and place replenishment orders
• Coordinate lunch orders and refreshments for meetings, trainings, and company events
• Assist with basic travel arrangements, including booking flights, hotels, and ground transportation as requested
• Accept, route, and track deliveries and packages from vendors and carriers
• Sort, distribute, and deliver incoming and internal mail
• Support meeting logistics, including room setup and coordination as needed
• Serve as a point of contact for office-related inquiries and administrative support
• Maintain orderly common areas and assist with general office organization
• Partner with internal teams such as HR, Facilities, or Operations to support administrative needs
• Incident Command
• Perform other administrative or clerical duties as assigned

Qualifications:

• Associate's degree or additional administrative training
• 5+ years of experience in an administrative, office support, or customer-facing role
• Strong organizational and time-management skills with attention to detail
• Professional and friendly demeanor with excellent customer service skills
• Ability to manage multiple tasks and adjust priorities in a fast-paced environment
• Proficiency in Microsoft Office applications
• Effective verbal and written communication skills
• Experience supporting office operations in a corporate or professional environment
• Familiarity with travel booking tools and office procurement processes
• Experience working with visitors, vendors, or delivery services

Physical Requirements:

• Ability to sit, stand, and move throughout the office during the…