Administrative Coordinator I (Hybrid) - Department of Medicine - Business Office

Location ST. LOUIS, MO 63110
Scheduled Hours 40

The Administrative Coordinator I provides support in day-to-day administrative operations that support the Internal Medicine Residency & Clerkship training programs within the Department of Medicine. This is a hybrid position with some on-site work requirement. The Administrative Coordinator plays a critical role in the success of this team in its support of the Internal Medicine training programs. The ideal candidate thrives in a dynamic environment, is detail oriented, and able to work congenially with peers.

• Coordinates and performs daily tasks to ensure functioning of administrative office.
• Assists in development/coordination of Internal Medicine training programs/projects.
• Provides advising (answering general questions) to trainees, faculty & staff; enters/updates medical student information into appropriate databases.
• Provides Administrative support to the IM Clerkship.
• Coordinates, manages and updates communications for education programs including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications.
• Plans logistics and provides administrative support for program events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event.
• Manages event budget.
• Completes Verifications of Training for current and former trainees.
• Provides some general administrative support including scheduling appointments and meetings.
• Responsible for the program procurement card and makes purchases/places program orders as needed.
• Orders office supplies.
• Reserves conference rooms and meeting space for faculty & trainees.
• Performs other duties as assigned.

Job Location /

Working Conditions:

Normal office environment. Ability to travel to various on and off campus locations. Physical Effort:
Typically working at desk or table. Repetitive wrist, hand or finger movement. Occasional lifting (25 lbs. or less). Equipment:
Office equipment. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:
No specific certification/professional license is required for this position.

Work Experience:

Administrative (2 Years)

Skills: