Administrative Coordinator I (Hybrid) - Department of Medicine - Business Office

Location ST. LOUIS, MO 63110

Scheduled Hours 40

Position Summary The Administrative Coordinator I provides support in day-to-day administrative operations that support the Internal Medicine Residency & Clerkship training programs within the Department of Medicine. This is a hybrid position with some on-site work requirement. The Administrative Coordinator plays a critical role in the success of this team in its support of the Internal Medicine training programs. The ideal candidate thrives in a dynamic environment, is detail oriented, and able to work congenially with peers.

• Coordinates and performs daily tasks to ensure functioning of administrative office. Assists in development/coordination of Internal Medicine training programs/projects.
• Provides advising (answering general questions) to trainees, faculty & staff; enters/updates medical student information into appropriate databases.
• Provides Administrative support to the IM Clerkship.
• Coordinates, manages and updates communications for education programs including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications.
• Plans logistics and provides administrative support for program events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event. Manages event budget.
• Completes Verifications of Training for current and former trainees.
• Provides some general administrative support including scheduling appointments and meetings.
• Responsible for the program procurement card and makes purchases/places program orders as needed.
• Orders office supplies.
• Reserves conference rooms and meeting space for faculty & trainees.
• Performs other duties as assigned.

Job Location /

Working Conditions:

• Normal office environment.
• Ability to travel to various on and off campus locations.

• Typically working at desk or table.
• Repetitive wrist, hand or finger movement.
• Occasional lifting (25 lbs. or less).

• Office equipment.

High school diploma or equivalent high school certification or combination of education and/or experience.

No specific certification/professional license is required for this position.

Administrative (2 Years)

Not Applicable

A driver's license is not required for this position.

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Bachelor's degree

No additional certification/professional licenses unless stated elsewhere in the job posting.

No additional work experience unless stated elsewhere in the job posting.

Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing, Software Program

G07-H

$19.29 - $29.91 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

For frequently asked questions about the application process, please refer to External Applicant FAQ.

If you are unable to use our online application system and would like an accommodation, please email Candidate Questions or call the dedicated accommodation inquiry number at  and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined…