Administrative Assistant to the Principal, Givens Elementary

Administrative Assistant to the Principal, Givens Elementary

Givens Elementary - St. Louis, MO

Position Type:
Full Time

School Year

Essential Functions:

Primary Objective:
To provide the necessary clerical responsibilities required for the administration of the school district in order to assure the smooth, efficient operation of the school office. Works to create a welcoming office experience and build positive relationships with all staff, students, parents, and other visitors (your presence, communication, and welcome will work to serve as a first impression to the many people we serve).

• Prepares, composes, transcribes and/or types documents, correspondence, reports, newsletters, schedules, etc. for the purpose of communicating information to school and District personnel, students, parents, and the public

• Maintains confidentiality when working with private material concerning the District or individuals

• Maintains files for supervisor(s) and/or department(s)

• Determines the need of inquiries (mail, email, phone, and office visits) provides information or direction and resolves issues from knowledge of District policies and procedures, or refers to appropriate party

• Receives visitors into the school office, ascertains the purpose of the visit, and furnishes the information or directs to proper person

• Proofreads, edits, and prepares material for printing, approval, and distribution

• Initiates contact and transacts business with outside agencies and parties

• Prepares and distributes related reports, and maintains enrollment databases appropriate to the specific area of responsibility

• Develops organized and efficient systems to meet building/department needs, establishes and maintains files, and assists in monitoring building/department budgets

• Assists with ordering office supplies; assists with inventory of office/department supplies

• Processes mail, may schedule appointments, and may make arrangements for travel for staff

• Operates standard office equipment, is proficient in word processing, basic spreadsheet skills, and Google Applications. Will utilize student information systems and budget databases.

• Schedules building tours

• Maintains student records and attendance

• Records teachers' absences and substitute requests

• Manages maintenance requests and works closely with the building custodial supervisor

• Maintains supplies and maintenance for computers, copiers, and printers

• Perform other duties as assigned

Qualifications:

• Bachelor's Degree is preferred

• Experience as an administrative assistant

• Successful work history

• Strong organizational skills

• Requires a high level of initiative, independent judgment, and decision-making skills

• Able to work and converse efficiently with all school community members and other external contacts

WEBSTER GROVES SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER & E-VERIFY PARTICIPANT

WGSD District Code of Conduct