Administrative Assistant to the Director of Operations

Administrative Assistant to the Director of Operations

Service Center - Webster Groves, MO 63119

Full Time

• Oversee the Service Center front desk, including receiving deliveries and managing front-office inquiries.
• Offer daily office assistance to the Director of Operations and the Operations department
• Monitor department budget and forecast operational costs, ensuring all financial activities, including the creation of purchase orders, strictly adhere to Missouri DESE and district financial guidelines.
• Process purchase orders in strict accordance with Missouri DESE and district procurement procedures.
• Reconcile accounts and maintain precise financial records to ensure ongoing audit compliance.
• Produce detailed budgets and cost forecasts for review by the Director of Operations.
• Oversee district facility usage calendar
• Maintain the calendar for holidays, scheduled events, etc.
• Approve usage requests for internal and external groups.
• Create invoices for external users, and update payments.
• Manage Operations department inventory (surplus furniture, copy paper, custodial supplies)
• Maintain records for inspections and equipment warranties
• Develop, edit, and publish documents
• Create spreadsheets and presentations
• Handle confidential information with complete security
• Professionally answer and handle phone calls and emails
• Perform all other duties as assigned

• Experience as an administrative assistant
• Experience using accounting software - SISFIN preferred
• Experience using facility usage software
  - Master Library/Follett preferred
• Experience using Computerized Maintenance Management System (CMMS) software
  - Master Library/Follett preferred
• Mathematical, analytical, and problem-solving skills
• Proficient computer/technology skills including Google Suite
• In-depth knowledge of typing correspondences, reports, and other documents
• Strong organizational skills
• Requires a high level of initiative, independent judgment, and decision-making skills on rules and actions.
• Able to work and converse efficiently with all school community members and other external contacts

Education :
High school diploma or equivalent is required. Associate's or Bachelor's degree preferred.

Experience: Minimum of three (3) years of administrative assistant experience is required.

Compensation: Base pay is $21.27/hourly; also commensurate with experience and education

Benefits: Eligible

Work Calendar: 260

FLSA Status: Non-exempt

WEBSTER GROVES SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER & E-VERIFY PARTICIPANT

WGSD District Code of Conduct