Residency and R25 Program Coordinator (Hybrid) - Otolaryngology

Program Coordinator

Assists program director in the management and direction of resident training program ensuring program compliance and maintaining essential documentation for program. Coordinates educational activities for incoming and current residents and functions as a liaison between residents, departments, attending physicians, administration and outside institutions. Also functions as Program Coordinator for the R25 Training Program, ensuring alignment with NIH requirements for documentation and compliance.

Residency and R25 responsibilities will be split roughly 50/50.

Primary

Duties & Responsibilities:

Residency

• Reviews applications of residency or fellowship program applicants, schedules and coordinates yearly interviews for selection of new residents or fellows, establishes files of completed applications and related materials, corresponds with individuals and those who are accepted into the program.
• Coordinates residents/fellows schedules, rotations, vacations, call and conference schedules and documents attendance and absence excuses.
• Arranges for phone or pagers, white coats, lockers and mailboxes and for certificates of program completion.
• Reviews ACGME requirements for the program(s) and evaluates program(s) to assess and ensure compliance.
• Maintains all records and documentation required by the ACGME and supervises the collection of data fulfilling requirements of ACGME and other licensing and credentialing boards.
• Prepares reports and compiles statistics.
• Compiles faculty and resident evaluations.
• Participates in preparation of budget as it relates to residency/fellowship program.
• Performs other duties as assigned.

R25

• Assist with R25 trainee recruitment, onboarding/offboarding, and tracking.
• Coordinates mentor/mentee activities, resident research requirements, and RCR compliance.
• Arranges R25 educational/research programs (ACDC, Ogura Day, CREST, Critical Appraisal, ABT).
• Handle event logistics, speaker coordination, travel, evaluations, and on-site support.
• Tracks publications, alumni, research projects, and PGY3 research residents.
• Coordinates medical student travel and resident clinical elective rotations.
• Maintains program communications, marketing materials, and website updates.
• Assist with preparing NIH RPPR and various program reports.
• Schedules advisory committee meetings, exit interviews, and program reporting.

Working Conditions:

Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at desk or table.
• Walking to various areas of campus particularly during interview period.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor's degree or combination of education and/or experience may substitute for minimum education.

Certifications /Professional Licenses:
No specific certification/professional license is required for this position.

Work Experience:

No specific work experience is required for this position.

Skills:

Not Applicable

Driver's License: A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications /Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Accreditation Standards, Computer Literacy, Database Management, Detail-Oriented, Independent Judgment, Interpersonal Communication, Medical Policy, Oral Communications, Personal Initiative, Problem Solving, Sound Judgment, Spreadsheet Management, Time Management, Word Proccessing, Working Independently, Written Communication

Grade: G09-H

Salary Range: $23.37 - $36.19 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email Candidate Questions or call the dedicated accommodation inquiry number at  and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested,…