Executive Assistant

Description

Are you a highly organized professional who thrives on solving problems, managing priorities, and keeping executives operating at their best? We are seeking a dynamic Executive Assistant to serve as a trusted partner to leadership in a fast-paced, globally connected organization. In this high-impact role, you'll coordinate complex calendars across multiple time zones, anticipate challenges before they arise, and help drive executive productivity at every level.

The ideal candidate is resourceful, tech-savvy, and confident navigating competing priorities while maintaining a polished, professional presence.

Responsibilities:

- Coordinate executive calendars by organizing meetings, prioritizing requests, and balancing both immediate demands and longer-range planning needs.

- Arrange domestic and international travel, including flights, lodging, ground transportation, dining reservations, and meeting spaces, while accounting for time zone differences and itinerary changes.

- Serve as a resourceful problem-solver by anticipating issues, identifying practical solutions, and leveraging internal and external contacts to address urgent needs.

- Prepare, review, and organize business documents, correspondence, and administrative records with a high level of accuracy and confidentiality.

- Support day-to-day office and executive administrative functions, ensuring timely follow-up on action items and smooth communication across teams and global stakeholders.

- Assist with financial and clerical tasks such as invoice handling, data entry, and coordination related to accounts payable and accounts receivable activities.

- Use business software and office technology effectively to track information, maintain schedules, and support reporting and documentation needs.

Requirements - At least 5 years of experience in an executive support or closely related administrative role.

- Demonstrated success managing complex calendars and coordinating shifting priorities for senior leadership.

- Experience booking and managing international travel arrangements in a business setting.

- Strong problem-solving skills with the ability to act independently and use relevant networks to achieve results.

- Comfortable working with modern office technology and digital tools, with recent experience in a technology-enabled workplace.

- Background supporting leaders within a large-scale or globally active organization is preferred.

- Familiarity with administrative and clerical accounting support, including invoice processing, data entry, accounts payable, accounts receivable, or Quick Books, is an asset.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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