Administrative Assistant

Description We are looking for an Administrative Assistant to support procurement operations for a Long-term Contract position based in Saint Louis, Missouri. In this role, you will help keep customer compliance and procurement information organized, accurate, and current while serving as a key point of coordination between branches, customers, and internal teams. This opportunity is well suited for someone who is highly detail-oriented, responsive, and comfortable managing multiple administrative tasks in a fast-paced environment.

Responsibilities:

- Manage customer and procurement portal records by collecting, verifying, and submitting required documentation and data updates.

- Provide administrative support to branch teams and customers by responding to compliance-related requests and coordinating annual platform fee processing.

- Set up new organizational and individual user profiles within customer systems to ensure proper access and account alignment.

- Route bid invitations, project notifications, and related updates to the correct branch contacts without delay.

- Coordinate the connection of new customers with the appropriate branch locations and user accounts for ongoing platform access.

- Partner with internal teams such as legal, finance, insurance, and safety to assemble materials needed for branch prequalification submissions.

- Help organize and track subcontractor prequalification documentation when required to support procurement and compliance needs. Requirements - Experience providing administrative support in an office, customer service, or operations environment.

- Strong data entry skills with a high level of accuracy and attention to detail.

- Ability to manage multiple deadlines and maintain organized records across several platforms.

- Comfortable handling inbound calls and responding professionally to internal and external inquiries.

- Proficiency with standard administrative office tools and web-based systems.

- Effective written and verbal communication skills for working with customers, branches, and cross-functional teams.

- Ability to follow established processes while adapting to changing business needs. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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