Part-Time Training and Outreach Compliance Coordinator

Part-Time Training Outreach & Compliance Coordinator

Founded in 1818, Saint Louis University is one of the nation's oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

The Part-Time Training Outreach & Compliance Coordinator supports OSHA Susan Harwood Grant-funded training programs at Saint Louis University's Center for Environmental Education & Training (CEET). This role is responsible for generating and coordinating training opportunities with employers and partners, managing partner/instructor and logistics coordination, and ensuring full compliance with OSHA grant documentation requirements. The position plays a critical role in expanding program reach while maintaining accurate and timely grant reporting and records.

Grant Compliance and Documentation Management

• Ensure all required grant documentation is collected accurately and completely.
• Track receipt of sign-in sheets, participant forms, evaluations, instructor reports, and other grant records.
• Review submitted documentation for completeness and accuracy.
• Follow up regarding missing or incomplete paperwork.
• Maintain organized electronic and physical records.
• Assist with grant reports and performance tracking.
• Monitor training activities for compliance with OSHA Susan Harwood Grant requirements and CEET procedures.

Partner and Instructor Coordination

• Serve as the primary point of contact for assigned training partners and instructors.
• Coordinate training schedules with approved instructors and host organizations; ensure instructors receive required training materials, forms, and reporting requirements.
• Provide reminders and follow-up communications regarding upcoming sessions and required deliverables.

Administrative and Program Support

• Maintain and share training schedules and calendars.
• Generate reports regarding outreach efforts, scheduled training, participant counts, and documentation status.
• Assist with development and distribution of promotional materials.
• Support special projects related to grant-funded training operations.
• Performs other duties as assigned.

• Organizational and time-management skills.
• Strong attention to detail and commitment to accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Proficiency with Microsoft Office (Outlook, Word, Excel, etc.) and cloud-based document management systems.
• Ability to work independently with minimal supervision.
• Professional persistence and comfort conducting outreach calls and follow-up communications.
• Customer-service mindset and ability to build effective relationships with employers, instructors, and partners.
• Ability to identify and resolve problems proactively.
• Dependability, accountability, initiative, and results-oriented follow-through.

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of two years of experience in administrative coordination, project coordination, workforce development, training administration, sales support, customer relations, or a related field.
• Valid driver's license and dependable personal transportation.
• Ability to organize and carry physical supplies, up to 20 lbs.
• Ability to work a part-time schedule of approximately 24–30 hours per week, primarily during daytime hours, with occasional evening or weekend meetings as needed.

• Experience with OSHA-related programs, workforce development, grants administration, or training programs.
• Experience conducting outreach to employers, organizations, or community partners.
• Experience maintaining compliance documentation or regulatory records.
• Familiarity with outreach tracking, CRM systems, or Excel-based tracking tools.

Additional Information:

• Pay rate: $25/hour.
• Part-time position, approximately 24–30 hours per week.
• Flexible schedule focused on daytime hours; occasional evening or weekend meetings may be required.
• Hybrid work arrangement may be available.
• Loca…