Training Program Administrator

Bering-Alaka`ina Holdings (BAH) has a potential need for a Training Program Administrator to support the Government at Mercy Health Hospital in St. Louis, MO.

• Successful complete Mercy Health’s annual tour orientation program within the first 60 days.
• Consistently demonstrate exceptional interpersonal skills by fostering positive, collaborative relationships with internal teams, external partners, and stakeholders.
• Deliver clear, concise, and professional verbal communication in meetings, presentations, and briefings.
• Provide written communications, including reports, correspondence, and technical documentation, shall be accurate, well-structured, and tailored to the intended audience.
• Assist in facilitating Mercy Health Systems informational tours for visiting dignitaries, public organizations, and internal/external persons interested in the Training Platform’s activities. This may involve coordinating site visits, parking, reserving meeting rooms, refreshments, and refining itineraries with other departments.
• Assist in collecting, reviewing, and filing After Action Reports and surveys from each unit/individual that completes annual tour at Mercy Health. Report results to Program Director at quarterly staff meetings.
• Coordinate with Mercy Health SIM lab POC to schedule time for AFRC usage.
• Develop the Monthly Training Roster and ensure it contains a detailed log of all personnel trained, dates, and specific training tasks signed off, along with any other data required.
• Provide administrative support for military staff members assigned at Mercy Health. Mercy Health is a training platform partnered with Air Force Reserve Command that provides advanced trauma/critical care for DoD medical personnel.
• Coordinate scheduling training for required military members across all contracted Mercy Health locations.
• Coordinate updates and reviews the Training Affiliation Agreements (TAAs) and Memorandum of Agreement (MOAs & MOUs) with all civilian universities/military organizations, which will require significant coordination with each legal division(s) and the United States Air Force Reserve Command.
• Perform the following administrative management service-oriented tasks: answering phone calls and correspondence, typing, filing, building, and maintaining simple databases, ordering office supplies, scheduling rooms, coordinating with Mercy Health System as needed, constructing training, and in-processing packets for all members.
• Assist with member registration on the first day of training, badge procurement, scrub and badge issue, roster and/or other required administrative paperwork.
• Assist in building an annual schedule based on fiscal year and publishes no later than (NLT) 1 July.
• Work with reserve units to ensure they submit required information according to scheduling timelines, i.e. scheduling request 90 days prior to arrival, pre-hospital orientation packets/documents NLT 60 days prior to arrival.
• Coordinate with housekeeping and security to ensure operation security and badge control monitoring requirements are met.
• Shall update reserve medical training contacts and capabilities roster on a quarterly or as needed basis.
• Other duties as assigned.

• Minimum of an undergraduate degree in healthcare administration; or business-related field with 5 years of proven experience as a healthcare administrator, certified project manager or in a related area(s).
• Master’s degree in above fields is highly desired.

• Possess extensive knowledge and understanding of applicable Air Force and professional standards. The contractor shall possess knowledge of military and civilian guidelines that govern policy and procedure.
• Must be immunized annually with vaccines recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control (CDC) for HCWs IAW AFI 44-108, Infection Prevention and Control Program.
• Prior Military experience.
• Must be willing to sign a Non-Disclosure Agreement (NDA).

• Prior experience in a healthcare setting with clinical trauma (ER/ICU) is highly desired.