Administrative Assistant II - General Internal Medicine

Administrative Support

Provides administrative support to the Section of Hospital Medicine. The role is responsible for clinical-administrative operations coordinating clinical schedule entry, credentialing, licensure compliance, and maintaining essential division-wide records. The position requires strong organizational skills, attention to detail, and the ability to manage multiple systems and workflows across institutional platforms.

Primary

Duties & Responsibilities:

• Enter and maintain faculty and staff clinical schedules in AMiON.
• Point of contact for schedule changes and adjustments.
• Learn essential details about clinical structure of program, including base level knowledge of rotations and locations.
• Track and enter census for clinical rotations.
• Create daily admission logs for physician tracking use.
• Troubleshoot IT issues and enter tickets as necessary.
• Update SharePoint for clinical service lines as needed.

Onboarding & Credentialing:

• Assist faculty with CVO online application completion and hospital privileges setup at BJH and BJWCH.
• Collaborate with Medical Staff Offices (MSOs) to ensure timely credentialing.
• Monitor privilege progress in ECHO for BJH and BJWCH.
• Facilitate EPCS enrollment and Imprivata installation on mobile devices.
• Manage mobile device setup and configuration for new faculty.
• Onboard resident and fellow moonlighters.
• Assign roles in Epic Validation Portal.

Licensure & Compliance:

• Serve as primary point of contact for initial license applications for new faculty.
• Monitor license expiration dates and send renewal reminders with instructions.
• Track and support renewals for:
  Missouri Medical Licenses, BNDD and DEA registrations, ACLS and BLS certifications.
• Coordinate monthly recertification schedules with Advantage EMT and provide information on BJH Center for Practice Excellence.

Information Management:

• Manage and update faculty phone number lists for the Division.
• Ensure workflows and instructions are current and accessible to administrative in SharePoint.

Working Conditions:

Job Location /

Working Conditions:

• Normal office environment.
• Ability to travel to various on- and off-campus locations.

Physical Effort:

• Typically working at desk or table.
• Repetitive wrist, hand or finger movement.

Equipment:

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications:

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications /Professional Licenses :
No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License: A driver's license is not required for this position.

More About This Job:

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications:

Education:

Bachelor's degree

Certifications /Professional Licenses :
No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Computer Literacy, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Oral Communications, Teamwork, Working Independently, Written Communication

Grade: G07-H

Salary Range: $19.29 - $29.91 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions:

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation:

If you are unable to use our online application system and would like an accommodation, please email Candidate Questions or call the dedicated accommodation inquiry number at  and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening:

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or…