Operations Coordinator; Operations

HES Facilities Management

HES is a premier national provider of facilities management services focused 100% on educational institutions. Headquartered in Knoxville, Tennessee, HES builds best-in-class programs for custodial, maintenance, grounds, and landscaping services. With hundreds of years of combined facilities experience, the HES leadership team is comprised of results-oriented, hands-on executives and facilities experts who give school facilities their full attention. Whether for a grounds and landscaping program, custodial services, or maintenance solutions, HES will change the way you look at facilities management.

Founded in 1972, HES has a proven track record of working successfully and exclusively in the educational environment, maintaining a singular focus on facilities management, undistracted by competing priorities. HES has earned the trust of over 150 education partners across 29 states. We employ 13,000 dedicated team members and maintain more than 200 million square feet daily.

Operational Coordinator is responsible for building programs designed to bring customer driven initiatives, that extend beyond custodial contract obligations. Supports services by greeting clients/visitors, answering phones, supporting the Director of facilities which can include sorting and distributing mail, managing calendars, assisting with new employees' training and assisting with any special projects as needed. Essential functions include overseeing all aspects of general office coordination, maintaining office calendar to coordinate workflow and meetings, maintaining confidentiality in all aspects of client, staff and corporate information, scheduling and coordinating all training sessions, interacting with clients, vendors and visitors, answering telephones and transferring to appropriate staff member, opening, sorting and distributing incoming correspondence, including faxes and email, signing for and distributing UPS/Fed Ex or similarly delivered packages, preparing responses to correspondence containing routine inquiries, performing general clerical duties to include, but not limited to, payroll, assisting in HR matters, copying, faxing, mailing and filing, filing and retrieving organizational documents, records and reports, coordinating and directing office services, such as records, budget preparation, personnel and housekeeping, conducting research, compiling data and preparing papers for consideration and presentation to the Director, setting up and coordinating meetings and conferences, assisting in special events within the Custodial Services Department, setting up interviews for the directors, and completing new hire paperwork.

Minimum qualifications include a high school diploma required, bachelor's degree preferred, at least three (3) years' experience in general office responsibilities and procedures, computer knowledge of Microsoft Office product and basic email functions, good writing, analytical and problem-solving skills, knowledge of principles and practices of organization, planning, records management and general administration, ability to follow oral and written instructions, ability to work well either alone or as part of a team, and ability to pass comprehensive background check and drug screen.

High School Diploma or Equivalent Bachelor's Degree Preferred

Optional daily pay Benefits:
Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Sick Days, Paid Holidays, 401K/403b Plan, Educational Assistance

This job reports to the Interviewing Manager

This is a Full-Time position 1st Shift.

Number of Openings for this position: 1