Administrative Services Coordinator

Administrative Services Coordinator

We begin with dreams. Dreams drive our motivation. Dreams are our future. The world's dreams, people's dreams, our dreams. Our passion creates ideas that make dreams come alive. Technology and products that were only dreams become reality.

All for dreams. Dreams challenge and the Nidec-Group will continue to meet the challenge. For the world's and people's tomorrows; the world's first, the world's best technologies and products; we will continue our part in creating a better society.

Position Summary

The Administrative Services Coordinator supports the efficient day-to-day operations of the office by providing administrative, logistical, and front-facing support. This role ensures a welcoming and well-organized workplace by coordinating office services, assisting visitors, managing supplies and deliveries, supporting travel arrangements, and handling general administrative tasks. The position plays a key role in maintaining a professional and smooth office environment for employees, leadership, and visitors.

Essential Duties and Responsibilities:

• Assist with the daily operations of the office to ensure a smooth, organized, and efficient workplace
• Greet and assist visitors, manage sign-in processes, and coordinate visitor access
• Create and distribute visitor and employee badges as needed
• Order, stock, and maintain office supplies; monitor inventory levels and place replenishment orders
• Coordinate lunch orders and refreshments for meetings, trainings, and company events
• Support meeting logistics, including room setup and coordination as needed
• Serve as a point of contact for office-related inquiries and administrative support
• Maintain orderly common areas and assist with general office organization
• Partner with internal teams such as HR, Facilities, or Operations to support administrative needs
• Incident Command
• Perform other administrative or clerical duties as assigned

Qualifications:

• Associate's degree or additional administrative training
• 5+ years of experience in an administrative, office support, or customer-facing role
• Strong organizational and time-management skills with attention to detail
• Professional and friendly demeanor with excellent customer service skills
• Ability to manage multiple tasks and adjust priorities in a fast-paced environment
• Proficiency in Microsoft Office applications
• Effective verbal and written communication skills
• Experience supporting office operations in a corporate or professional environment
• Familiarity with travel booking tools and office procurement processes
• Experience working with visitors, vendors, or delivery services

Physical Requirements:

• Ability to sit, stand, and move throughout the office during the workday
• Ability to lift and carry office supplies or packages up to [e.g., 25 pounds]
• Ability to operate standard office equipment

Work Environment:

• Typical office environment with frequent interaction with employees and visitors
• May require flexibility to support meetings, events, or special office activities

Equal Employment Opportunity and Affirmative Action at Nidec Nidec is an Equal Employment Opportunity (EEO) and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants receive consideration for employment without regard to their age, gender, gender identity, sexual orientation, race, color, genetic information, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law.